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Job Code Title: INTERN - ADMINISTRATION
Department/Office: United Nations Office at Vienna
Duty Station: VIENNA
Posting Period: 14 May 2020 - 03 June 2020
Job Opening Number: 20-Administration-UNOV-135754-J-Vienna (A)
Staffing Exercise N/A
Org. Setting and Reporting
These internships are located in the Division for Management (DM), Human Resources Management Services (HRMS), Learning and Organizational Development Unit (LODU), United Nations Office in Vienna (UNOV) and the United Nations Office on Drugs and Crime (UNODC). The incumbent will be under the supervision of the Chief, Learning and Organizational Development Unit. The Learning and Organizational Development Unit is responsible for implementing the Organization's learning and development policy at Headquarters and UNODC field offices, which emphasizes that staff development is an on-going process and a necessary investment for UNOV/UNODC to successfully achieve the mandates now and in the future.
We administer a language learning programme and a varied selection of workshops and learning programmes both in classroom and through online and mobile training media. Additionally, the unit monitors compliance with mandatory training and monitors and advises on issues pertaining to performance management system within UNOV/UNODC.
Due to the nature of the Unit’s mandate, graphic design, desktop publishing and web design skills, accounting background, and IT skills are of an advantage (not necessarily all combined) for these internship openings, but not required.
The Section has four (4) internship positions, and new interns are hired at six (6) month intervals, when the interns on board finish their internships. The internships are for a duration of 6 months with various starting times throughout 2020, the first opening to be filled in July 2020.
The internships are UNPAID and full-time; interns work five days per week (40 hours).
For more information please visit: www.unvienna.org and www.unodc.org
Responsibilities
The intern shall deliver a wide range of administrative and office support functions for a which may include, but are not limited to the following:
•Undertakes independent projects to include research, drafting training proposals, presentations on various training and development–related topics;
•Prepares training-related statistics and gathering other data from existing databases, as required;
•Provides support in preparation of training workshops and meetings, to include scheduling, review and preparation of materials, registrations, etc.;
•Contributes to Unit’s outreach activities which many include training needs analysis, client satisfaction surveys and course evaluations, as well as regularly reviewing and updating content on Intranet, and marketing and promotion of various training programmes;
•Participates in team meetings, prepares minutes and helps to coordinate follow-up activities;
•Assists with the administration of UNOV/UNODC’s language, internship, field office training and other programmes, as needed;
•Conducts search for various training materials on the internet, compiles material for use in various training materials
•Assists with marketing campaigns and design of various marketing and training materials and manuals
•Helps other team members in peak times with the coordination of various learning and development activities;
•Performs other duties to support the small team, as needed.
Competencies
•Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings. Establishes effective working relationships with internal contacts at all levels and from all backgrounds.
• Planning & Organizing: Effective organizational skills and ability to handle a large volume of work in an efficient and timely manner. Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
• Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
Education
To qualify for an internship with the United Nations Internship Programme, the following conditions must be met:
•Applicants must meet one of the following requirements:
(a) be enrolled in a graduate school programme (second university degree or equivalent, or higher);
(b) be enrolled in the final academic year of a first university degree programme (minimum Bachelor’s level or equivalent); or
(c) have graduated with a university degree (as defined above) (OFFICIAL PROOF FROM THE UNIVERSITY IN SUPPORT OF ONE OF THE ABOVE OPTIONS HAS TO BE ATTACHED TO THE INSPIRA APPLICATION)
•Be computer literate in standard software applications
•Have a demonstrated keen interest in the work of the United Nations and have a personal commitment to the ideals of the Charter; and
•Have a demonstrated ability to successfully interact with individuals of different cultural backgrounds and beliefs, which include willingness to try and understand and be tolerant of differing opinions and views.
Languages
English and French are the working languages of the United Nations. Fluency in English, i.e. oral and written proficiency is required. Knowledge of another official United Nations language is an advantage.
Assessment
Potential candidates will be contacted by the hiring manager for further consideration.
Special Notice
•The Internship Programme operates on a non-remunerative basis. Costs and arrangements for travel, visa, accommodation and living expenses are the responsibility of the intern.
•The purpose of the Internship Programme is not to lead to further employment with UNODC but to complement an intern’s studies. Therefore, there should be no expectation of employment at the end of an internship.
•UNODC accepts no responsibility for the intern’s medical insurance or for costs arising from illness during the internship. Interns are required to provide proof of medical insurance coverage prior to commencement of internship.
A completed online application (Cover Note and Personal History Profile) is required. Incomplete applications will not be reviewed.
The Cover Note must include:
•Degree Programme (What are you currently studying/what did you study?)
•Graduation Date (When will you graduate or when did you graduate from the programme?)
•List the IT skills and programmes that you are proficient in
•List your top three areas of interest for your internship
•Explain why you are the best candidate for this specific internship
•Explain your interest in the United Nations Internship Programme.
In your online Personal History Profile, be sure to include all past work experiences, IT skills, and three references and attach the required document(s), listed under Education section
Due to the high volume of applications received, ONLY successful candidates will be contacted.
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
