Administrative Coordinator Job at Women@Work | Dubai

Women@Work

Administrative Coordinator Job at Women@Work | Dubai

Women@Work Careers | Jobs in Dubai 

Job Description
Our client, a prestigious, award winning Nursery and Kindergarten in Dubai are looking for a full time Administrative Coordinator to provide support to school leadership.

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The Role:
Administrative Assistance
Provide administrative support to school leadership
Coordinate recruitment related tasks, such as scheduling interviews, obtaining completed employment applications, contacting references, and onboarding

Curriculum Support

• Consolidate inputs from all teachers for class newsletters, add them to format and send them to parents
• Consolidate input from teachers for school reports and send them to parents
• Support distance learning, as needed, including sending parent emails, coordinating with teachers for material and uploading content in online portal when required
• Filing curriculum, lessons plans and other information, as required

Record Keeping

• Maintain student and employee documents
• Maintain mandatory staff training records, like first aid and fire safety; coordinate renewals
• Go through information checklist for each student at the start of the term and follow-up on missing information and documents

Service Provider Coordination

• Coordinate with PRO for employee visas, cancellations, bank account opening etc
• Monitor contracts with maintenance providers and other vendors; coordinate renewals
• Coordinate with IT services provider to resolve IT related issues
• Coordinate registration, cancellation and renewal of employee medical insurance
• Monitor and assist with license renewals

Skills

• Highly organized and structured
• Experience working in a nursery or school environment would be a strong plus
• Must be very flexible, hands-on and capable of multitasking to make things happen
• Must be willing to step into multiple roles if required
• Must have high level of IT literacy and the ability to troubleshoot problems
• Must be discrete, discerning and willing to go above and beyond what might be seen as everyday working patterns
• Confidentiality is paramount in this role
• Confidence is an essential attribute required for dealing in both internal and external communications

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