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| Nathan & Nathan Dubai |
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Administrative Assistant Job at Nathan & Nathan
About the job Administrative Assistant (Temp)
Nathan & Nathan Human Resources is a leading HR Services and Employee Outsourcing Provider in Dubai and Abu Dhabi; licensed by the Ministry of Human Resources and Labour to provide a wide range of HR Services in the UAE. The company offers quick career enhancement opportunities for dedicated employees and a fast-paced, supportive and diverse workplace.
See Also: Transmission Asset Management at MPH Global Services | Abu Dhabi
This is a temporary leave replacement position for one month and candidate must have their own visa or an existing family sponsorship to be considered for this role.
Responsibilities
- Answer and direct phone calls
- Organize and schedule meetings and appointments
- Maintain contact lists
- Produce and distribute correspondence memos, letters, faxes and forms
- Assist in the preparation of regularly scheduled reports
- Develop and maintain a filing system
- Order office supplies
- Book travel arrangements
- Submit and reconcile expense reports
- Provide general support to visitors
- Provide information by answering questions and requests
- Take dictation
- Research and creates presentations
- Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
- Contribute to team effort by accomplishing related results as needed
- Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
- Organize travel arrangements for senior managers
- Write letters and emails on behalf of other office staff
- Book conference calls, rooms, taxis, couriers, hotels etc.
- Cover the reception desk when required
- Maintain computer and manual filing systems
- Handle sensitive information in a confidential manner
- Take accurate minutes of meetings
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