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| General Electric - Dubai |
general electric - dubai careers | general electric careers | dubai jobs 2020 | Executive Assistant Jobs
Executive Assistant Job DescriptionRole Summary:
Provide administrative and project support to the Gas Power MENASA region Leader. The selected candidate will be responsible for seamlessly managing all administrative functions to include managing calendars and travel, creating presentations and utilizing other communication tools and will provide excellent customer service to our internal employees and external customers.
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Essential Responsibilities
This Executive Assistant will be an integral member of our team and will contribute to the success of the site! Additionally, the selected candidate will:
- Provide office leadership and administrative support for the leadership team
- Perform a wide variety of administrative support activities such as developing presentations, agendas, correspondence and memoranda for a variety of internal and external executive populations and create executive level
- charts, reports, and correspondence using the Microsoft toolkit
- Responsible for the establishment of meeting and agenda priorities, travel schedules and staff meetings within a very dynamic and ever-changing environment
- Work with external customers on meeting agendas and events planning
- Review and respond to emails and phone calls, using discretion and judgment in gathering and conveying pertinent information in a timely manner
- Provide leadership and direction to executive administrators on staff
- Review and respond to emails and phone calls from other key management personnel across GE as required, using discretion and judgment in gathering and conveying pertinent information in a timely manner
- Interface with Corporate GE, governmental agencies, media and community leaders
- Responsible for maintaining the office procedures manual
- Manage petty cash account and provide reports to Accounts
- Supervise purchase of office administrative supplies
- Assist with interviews, recommend for hire, and train new administrative personnel
- Provide documentation of procedures for administrative staff
Qualifications/Requirements
Bachelor's degree from an accredited university or college (or a high school diploma/GED with at least 4 years of experience in an administrator role)
Desired Characteristics
- Ability to maintain confidential information
- Flexibility with overtime on short notice
- Ability to effectively interface with all levels of the organization, including executives
- High level of proficiency in Word, Excel, PowerPoint and Outlook
- Ability to handle confidential and sensitive material and critical assignments in a professional, discrete manner
- Able to adapt to ever changing priorities
- Strong organizational, time management and prioritization skills
- Ability to prepare business letters, proposals, summaries, and reports using prescribed format and conforming to all rules of punctuation, grammar, diction, and style using all parts of speech
- Ability to work independently with minimal direction
- Resourceful, proactive, assertive, detail oriented, energetic, with flexible attitude
- Ability to work well in team environment and to perform under pressure and against tight deadlines
- Ability to support multiple projects and balance conflicting needs
- Knowledge of GE processes and procedures is preferred
Additional Information
Relocation Assistance Provided: No
Executive Assistant Job at General Electric - Dubai
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