Personal Assistant Job at ParkerConnect

ParkerConnect - Abu Dhabi

Personal Assistant Job at ParkerConnect - Abu Dhabi

Our client a leading company is looking for a PA to VIP (Female Founder)

Job Description
To provide and assist the founder on all hospitality protocols, including but not limited to personal items inventory, filing documents, answering telephones, taking/sending messages, maintaining appointment calendars, making travel arrangements, ensuring the smooth running of all founder’s activities, performing administrative tasks and working closely with the existing staff in the office and at the residence of the founder.

Direct Reports to:
The Founder

Internal Communication:
All staff within the Residence
All staff within departments/sections of office

External communication
Group staff
Supplier/Vendors of contracted services

Working Hours:
from 9:00 am to 7:00 pm (She will be required to be present at any other time as requested by the founder.)
one day off per week

Required skills:

experience in the field of hospitality
office management and service skills (more formal background or experience)
good social skills and personnel management
flexibility with late working hours, weekends and public holidays.
ability to work on a variety of projects simultaneously (multi-tasking)
ability to complete all given tasks on time
proven job reliability, diligence, dedication, and attention to details
required to travel abroad (overseas)
computer skills: knowledge of basic Microsoft Office (Word, Excel, PowerPoint, Internet – Outlook, Zoom, Microsoft team, Skype, etc.)

Key Responsibilities/Duties:

Interacting with guests in a professional and respectful manner and plays an important role in addressing special requests or problems.
Helping the founder to plan and organize events, parties, meetings set up.
Oversee and participate in proper table settings and entertainment preparations.
Overseeing the needs of events, parties and meetings’ attendees.
Planning and organizing traveling arrangements (accommodation, transportation, visa, etc.) inside and outside the country.
Manage all the personal needs of the founder according to her requests.
Schedule and work closely with other staff on various household vendors and contractors.
Manage the founder schedule and make sure that all family members knows where she needs to be at any given time.
Escort the founder for meetings, events, doctors’ appointments and any other required visits.
Review monthly invoices for personal affairs of the founder and endure that they are properly documented.
Perform hospitality services as required (welcoming guests, serving refreshments, etc.).
Understand concepts like being anticipatory, friendly but not familiar, protecting the privacy of the founder and guests.
Assure that all shipments for the funder arrive on time, proper coordination and supervision of service vendors and/or couriers.
Answer phone calls, take and messages on behalf of the founder receive guests at the door and supervise the reception of visitors.
Oversee and participate in family packing and unpacking for traveling.
Coordinate with other house staff as needed (daily operations, office briefings), as well as with other parts of the founder's organization.
Will be required to report to office, if necessary.
Will be required to serve as backup staff in the office when required.
Always ensure complete confidentiality and professionalism.
Any additional tasks as per the founder's request.

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Min Experience: 4 Years
Salary: AED 8000
Temp/Perm: Permanent
Location: Abu Dhabi
Posted Date: December 21, 2020