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| Michael Page AE - Dubai |
Executive Assistant Job at Michael Page AE - Dubai
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Job Description
Project Management and Administration
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The Successful Applicant
The successful candidate for this Executive Assistant role:
Project Management and Administration
- Manage and coordinate office operations
- Manage technology and telecommunications systems and provide general support to staff
- Coordinate and ensure all funder reporting requirements are fulfilled as specified and that reports submitted on time
- Coordinate internal integrations activities and ensure they are carried out in accordance to agreed policies and protocols
- Create and maintain an administrative filing system
- Prepare, respond to and file correspondence on behalf of the centre
- Perform other duties as may be assigned
- Proactively manage, coordinate, and organise activities and schedules for the Executive Director including meetings and correspondence (email and voicemail)
- Proactively schedule and manage the work of the Board of Directors, Committees and Working Groups
- Ensure all requirements of the bylaws and process for the Annual General meetings are met in a timely manner
- Maintain organisational systems for Board of Directors, its committees, and memberships
- Identify and respond to all requests that can be dealt with independently and confidentially
- Assist with reporting requirements to accreditation, licensing, and funding bodies
- Prepare correspondence, materials and agendas, meeting minutes, action logs and ensures timely follow up
- Ensure related travel and hotel accommodations are arranged
- Develop and maintain knowledge of strategic partnerships, funders, community organizations, institutions, and the community at large
- Liaise with external agencies and organizations for the purpose of communications, planning, support, referral and increasing community awareness about the company
- Communicate with community representatives and service agencies, on behalf of the Executive Director, who may be participating in committees, task forces and Board of Directors of community and network organizations
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The Successful Applicant
The successful candidate for this Executive Assistant role:
- 4 - 8 years of support experience assisting C suite
- Prefect communication in English and French is required
- Maintaining positive and effective relationships as well as to value the opinion of others
- Has strong planning and organizing skills with efficient reporting ability and excellent use of MS Office to manage documents and cost sheets, maintenance schedules, etc.
What's on Offer
The successful candidate for this role will be offered a competitive monthly salary, all-inclusive of basic, housing and transport allowances. Additionally he/she will receive a bonus, medical insurance. This is an exciting opportunity for an experienced French speaking Executive Assistant to further progress their career with one of the leading tech start ups in the region.
The successful candidate for this role will be offered a competitive monthly salary, all-inclusive of basic, housing and transport allowances. Additionally he/she will receive a bonus, medical insurance. This is an exciting opportunity for an experienced French speaking Executive Assistant to further progress their career with one of the leading tech start ups in the region.
