Office Manager / HR Assistant Job at Population Council

Population Council - Ethiopia

Office Manager / HR Assistant Job at Population Council - Ethiopia

office jobs in ethiopia | human resource jobs in ethiopia | NGO Jobs in ethiopia

Responsibilities:
HR Assistance

Provides day-to-day support in all aspects of human resources functions:

Maintaining and managing personnel records and other departmental files;
Providing computer-generated reports as requested by the Resident Representative
Aiding in the recruitment process for vacant positions to include ad placement, interview scheduling, applicant correspondence, and reference checks.
Preparing, proofreading, formatting and processing human resources documents, such as letters, memos, training calendars and materials, agendas, reports, statistical charts, labels, forms and examinations, rough drafts, recordings or verbal instructions.
Ensuring the field operating employment manual (FOEM) is properly implemented by keeping the necessary track records.
Compiling and maintaining records, and preparing reports.

Administration
Provide administrative support which includes, but is not limited to the following:

Assists with day-to-day administration of contracts between the PMC and external contractors for outsourced services
Maintaining and managing project documents and other departmental files
Monitoring the administrative office budget.
Processing bills for payment.
Maintaining current staff listings and all contact information.
Responsible for Keeping up with daily international communications: Internet and E-mail transmission/reception, fax sending/receiving, and file maintenance.Handling incoming/outgoing mail shipments.Updating automated office equipment and maintenance .

Office Assistance
Provide office assistance as required to include the following:

Supervise and coordinate logistics / transport, store and other support staff as shown on PMC structure.
Oversee office equipment and supplies.
Take minutes during high level meetings, staff meeting and hiring process.
Keep track record of outside vendors when necessary and maintaining relationships with vendors.
Act as liaison with the leaser on building management issues

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JOB REQUIREMENT

BA degree from recognized university with Diploma Secretarial Science from AAU, College of Commerce.
Ten years of experiences related to office management at senor level and preferably NGO environment.
Ability to work on multiple tasks and work under pressure.
Capable of working independently with limited supervision. Self-starter, takes initiative, detail oriented.
Excellent oral and written communication skills in English ;
Good interpersonal skills.