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Administration & Logistics Officer Job at CARE Ethiopia
Job Description
INTERNAL/EXTERNAL VACANCY ANNOUNCEMENT
Administration & Logistics Officer
CARE is an international NGO with local staff and community partners in more than 90 countries. We create local solutions to poverty and inequality and we seek dignity for everyone every day and during times of crisis. These solutions have a broad range, from clean water to access to education; from microfinance to ensuring that everyone has nutritious food; from agriculture and climate change to disaster response. CARE puts women and girls at the center of everything we do because they have proven to be the best hope for creating lasting change in the world. Our staff live where they work, which makes us effective at understanding the challenges they face. We’ve been doing this for over 70 years, since World War II. It started with the world’s first CARE Package® of food for the post-war hungry in Europe. Our work today is as important as ever, we believe that poverty and inequality are historic injustices that we can end within a generation, for good. If you share our core beliefs: poverty is an injustice; poverty is solvable; and together, we have the power to end it, join us.
Date: February 09, 2021
Vacancy No. 016/21
Position: Administration & Logistics Officer
Grade: 6C
Salary: USD 816
No of positions; (One)
Hiring Unit/ Program: Emergency
Duty base: Head Office/Addis Ababa
Dead Line: 10 days from the date of advertisement
I.JOB SUMMARY
The Administration & Logistics Officer is responsible and accountable for ensuring proactive tracking and follow up in the key program support areas such as procurement, administration, human resources and logistics for Emergency Unit. S/he will provide technical support to ensure effective and timely implementation of emergency projects.
II. MAJOR RESPONSIBILITIES AND TASKS
·ogether with Sector Advisors, prepare procurement plan for each project, follow up and make sure procurements are happening timely as per the plan.
Engage in proposal development to assist technical advisors in developing logistics along with support plans, budget requirements for emergency supplies.
Assist Sector Advisors and all requestors by providing information required for procurement planning.
Review procurement plan regularly to ensure requisitions are being raised on a timely manner.
Maintain personnel dash board to track and follow up on the progress of HR requests/recruitment need of each emergency project.
·Maintain dashboard for rental vehicles and track purchase requests and purchase orders and make sure vendor payments are effected regularly and timely within the project lifespan.
Follow up on activities once purchase order is awarded by procurement team to selected vendors, arrange transportation and track shipments to ensure timely arrival and the shipment and delivery process adhere to the organization’s regulations and procedures.
Using information provided in the weekly procurement status report and field office information, compile Purchase Orders and pending commitments for pipeline analysis of emergency projects.
Closely work with program, grants and procurement and involve in pipeline analysis of emergency projects focusing on online and offline purchase requests, purchase orders and other commitments.
·Initiate discussion with program, grants, HR and procurement teams when concerning issues are identified in the tracking exercise.
·Closely work with procurement and finance to check vendor contracts and payment times are linked to project timeline and make sure vendors are paid timely for the services they rendered to emergency projects.
·When necessary provide roving service and on-site support to field office teams on administration, logistics and procurement mainly in newly set up offices/responses.
·Support in establishment of centralized filing system and consolidate information on the response of CARE Ethiopia.
·Prepare periodic HR and Procurement reports.
·Ensure all lease agreements for warehouse are timely renewed or cancelled/ terminated in line with CARE Ethiopia’s policy & procedures and standard practices.
·Organize orientation program for new Emergency Unit’s staff in collaboration with HR Unit.
·Ensure logistics requirements in emergency operations take gender-specific needs into consideration
·Any other tasks as requested by the Program and Operations Manager and Program Coordinator.
Job Requirements
Required:
§ B.A in relevant field (Business Administration, Procurement /Purchasing, Logistics or other related fields).
Desired
§ Humanitarian experience, project management skills and accounting background
B) WORK EXPERIENCE: 3-5 Years in related role
C) TECHNICAL SKILLS
Required:
Diversity, excellence, integrity, respect, analytical skill, building commitment, stress tolerance, collaboration, interpersonal skill, contributing to team success, customer focus and information monitoring.
V. CONTACTS/KEY RELATIONSHIPS LIST
The jobholder is expected to work closely with the Head Office and Filed Office Finance Staff and collaborate with all concerned CARE Staff.
VII. WORKING CONDITIONS AND LEVEL OF TRAVEL REQUIRED.
The position is located at Head office with frequent travel to Field Office.
CURRENT JOBS IN ETHIOPIA 2021
Human Resource Officer Job at CARE Ethiopia
Field Cashier (for Emergency Project) at People In Need(PIN) - Ethiopia
Receptionist/Cashier Job at Edomias International PLC - Ethiopia
Facility Intern at GIZ Ethiopia
How to Apply
If you are interested to be part of our dynamic team, exciting work environment and contribute to CARE Ethiopia’s mission and vision, please send your CV (not more than 3 page) and cover letter (not more than one page) using one of the following options:
Directly apply through Ethiojobs: www.ethiojobs.net
Send your application by e-mail to: ETH.JobsHR@care.org
Please clearly write the position you are applying on “Administration & Logistics Officer” the subject line of your email or envelope. Your application will be automatically disqualified if you failed to do so.
INTERNAL/EXTERNAL VACANCY ANNOUNCEMENT
Administration & Logistics Officer
CARE is an international NGO with local staff and community partners in more than 90 countries. We create local solutions to poverty and inequality and we seek dignity for everyone every day and during times of crisis. These solutions have a broad range, from clean water to access to education; from microfinance to ensuring that everyone has nutritious food; from agriculture and climate change to disaster response. CARE puts women and girls at the center of everything we do because they have proven to be the best hope for creating lasting change in the world. Our staff live where they work, which makes us effective at understanding the challenges they face. We’ve been doing this for over 70 years, since World War II. It started with the world’s first CARE Package® of food for the post-war hungry in Europe. Our work today is as important as ever, we believe that poverty and inequality are historic injustices that we can end within a generation, for good. If you share our core beliefs: poverty is an injustice; poverty is solvable; and together, we have the power to end it, join us.
Date: February 09, 2021
Vacancy No. 016/21
Position: Administration & Logistics Officer
Grade: 6C
Salary: USD 816
No of positions; (One)
Hiring Unit/ Program: Emergency
Duty base: Head Office/Addis Ababa
Dead Line: 10 days from the date of advertisement
I.JOB SUMMARY
The Administration & Logistics Officer is responsible and accountable for ensuring proactive tracking and follow up in the key program support areas such as procurement, administration, human resources and logistics for Emergency Unit. S/he will provide technical support to ensure effective and timely implementation of emergency projects.
II. MAJOR RESPONSIBILITIES AND TASKS
·ogether with Sector Advisors, prepare procurement plan for each project, follow up and make sure procurements are happening timely as per the plan.
Engage in proposal development to assist technical advisors in developing logistics along with support plans, budget requirements for emergency supplies.
Assist Sector Advisors and all requestors by providing information required for procurement planning.
Review procurement plan regularly to ensure requisitions are being raised on a timely manner.
Maintain personnel dash board to track and follow up on the progress of HR requests/recruitment need of each emergency project.
·Maintain dashboard for rental vehicles and track purchase requests and purchase orders and make sure vendor payments are effected regularly and timely within the project lifespan.
Follow up on activities once purchase order is awarded by procurement team to selected vendors, arrange transportation and track shipments to ensure timely arrival and the shipment and delivery process adhere to the organization’s regulations and procedures.
Using information provided in the weekly procurement status report and field office information, compile Purchase Orders and pending commitments for pipeline analysis of emergency projects.
Closely work with program, grants and procurement and involve in pipeline analysis of emergency projects focusing on online and offline purchase requests, purchase orders and other commitments.
·Initiate discussion with program, grants, HR and procurement teams when concerning issues are identified in the tracking exercise.
·Closely work with procurement and finance to check vendor contracts and payment times are linked to project timeline and make sure vendors are paid timely for the services they rendered to emergency projects.
·When necessary provide roving service and on-site support to field office teams on administration, logistics and procurement mainly in newly set up offices/responses.
·Support in establishment of centralized filing system and consolidate information on the response of CARE Ethiopia.
·Prepare periodic HR and Procurement reports.
·Ensure all lease agreements for warehouse are timely renewed or cancelled/ terminated in line with CARE Ethiopia’s policy & procedures and standard practices.
·Organize orientation program for new Emergency Unit’s staff in collaboration with HR Unit.
·Ensure logistics requirements in emergency operations take gender-specific needs into consideration
·Any other tasks as requested by the Program and Operations Manager and Program Coordinator.
Job Requirements
Required:
§ B.A in relevant field (Business Administration, Procurement /Purchasing, Logistics or other related fields).
Desired
§ Humanitarian experience, project management skills and accounting background
B) WORK EXPERIENCE: 3-5 Years in related role
C) TECHNICAL SKILLS
Required:
- Proven language proficiency in written and spoken English and Amharic.
- Good computer proficiency (i.e. Ms. Word, excel,)
- Firm belief in gender equality and sensitivity to vulnerable groups
- Team player, flexible and ability to work under multi-cultural working setting
- Agility for learning, communication and strong interpersonal skills
- Ability to meet deadlines
- Ability to work in a stressful situation, multi task and problem solver.
Diversity, excellence, integrity, respect, analytical skill, building commitment, stress tolerance, collaboration, interpersonal skill, contributing to team success, customer focus and information monitoring.
V. CONTACTS/KEY RELATIONSHIPS LIST
The jobholder is expected to work closely with the Head Office and Filed Office Finance Staff and collaborate with all concerned CARE Staff.
VII. WORKING CONDITIONS AND LEVEL OF TRAVEL REQUIRED.
The position is located at Head office with frequent travel to Field Office.
CURRENT JOBS IN ETHIOPIA 2021
Human Resource Officer Job at CARE Ethiopia
Field Cashier (for Emergency Project) at People In Need(PIN) - Ethiopia
Receptionist/Cashier Job at Edomias International PLC - Ethiopia
Facility Intern at GIZ Ethiopia
How to Apply
If you are interested to be part of our dynamic team, exciting work environment and contribute to CARE Ethiopia’s mission and vision, please send your CV (not more than 3 page) and cover letter (not more than one page) using one of the following options:
Directly apply through Ethiojobs: www.ethiojobs.net
Send your application by e-mail to: ETH.JobsHR@care.org
Please clearly write the position you are applying on “Administration & Logistics Officer” the subject line of your email or envelope. Your application will be automatically disqualified if you failed to do so.
Please DO NOT SUBMIT copies of transcripts, academic degrees or recommendation letters with the application. You will provide them upon request.
Due to the large volume of applications, only short-listed candidates will be contacted.
Passionate and dedicated candidates who meet the job requirements are strongly encouraged to apply especially women.
Due to the large volume of applications, only short-listed candidates will be contacted.
Passionate and dedicated candidates who meet the job requirements are strongly encouraged to apply especially women.
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