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| Heriot Watt University - UAE |
Description
Looking for Administration Assistant job & Vacancies in UAE ?.Find Heriot Watt University Jobs UAE on ajiranawe.com.Heriot Watt University Jobs vacancies in UAE.
Key duties and responsibilities
Essential
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Desirable
Looking for Administration Assistant job & Vacancies in UAE ?.Find Heriot Watt University Jobs UAE on ajiranawe.com.Heriot Watt University Jobs vacancies in UAE.
Key duties and responsibilities
- Provide general administrative support to the Programme Director, as required.
- Organising meetings; room booking, catering, circulation of meeting agendas, accurate minute taking.
- CESC event organising; booking rooms, arranging catering, issuing meeting invites, and distributing event materials.
- Dealing efficiently with staff and visitor enquiries on a regular basis in person, by telephone and e-mail to provide a high level of customer service.
- Booking travel, accommodation and conferences for staff and recording expenditure for travel budgets.
- Provide support for:
- CESC industry partners
- CESC academics
- Business development
- Marketing and communications
- CESC office (e.g. collaterals)
Essential
- Excellent level of competency in written and spoken English
- Experience of working within a confidential office environment as outlined above
- Competent in using MS Office and shared portals
- Well-developed interpersonal skills
- Demonstrable excellent customer service
- Demonstrable ability to work quickly, flexibly and accurately in a dynamic, changing and pressured environment
- Demonstrable professional and proactive appearance and approach
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Desirable
- Experience in Higher Education
- Advanced knowledge of Microsoft Excel
- Experience in organising events such as conferences and seminars
- Experience of booking travel and accommodation
- Commitment to on-going personal development
- Experience of minute taking
- IT skills in web management and content editing
- Able to work during evenings and/or weekends when required
The appointment is conditional upon successful completion of all Labour and Immigration formalities, and the start date will need to be delayed if the employment visa is not in place.
