About the Organization:
Plan International is an independent development and humanitarian organization that advances children’s rights and equality for girls.We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected.
Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.
We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.
We have been building powerful partnerships for children for over 80 years, and are now active in more than 70 countries.
Please see https://plan-international.org/organisation/strategy for Plan international strategy
Plan started working in Egypt in 1981 and has a presence in ten of the 27 governorates in which the country is divided: two urban (Cairo and Alexandria) and five rural (Giza, Cairo, Beheira, Kalyoubia, Damietta, Qena, Assuit and Sohag). Plan Egypt’s work focuses on child rights, implementing programmes designed to enable communities to improve the lives of the most marginalised children and their families. Plan Egypt’s Country Strategy focuses on five strategic objectives listed below:
Improve the quality of early childhood care & education;
Promote economic empowerment of vulnerable young men & women;
Facilitate girls in realising their full potential in an enabling and gender responsive environment that protects them from all forms of abuse, neglect, exploitation and violence;
Support adolescents and young people, particularly girls to become active drivers of change and lead the way towards more equitable and inclusive societies;
Promote adolescents and young people, particularly girls to be empowered to take informed decisions about their sexual and reproductive health and live free from gender-based violence
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Purpose
A full time project assistant is needed for the implementation of this project to achieve the over all objective that Female and Male adolescents, youth and parents are resilient towards socio-economic situations and COVID-19 pandemic effects through increase the knowledge and skills of youth on child protection issues especially child labor .And equipping Syrian and Egyptian parents to deal with psychosocial distress for achieving better socio-economic wellbeingDimensions of the Role
For the implementation of this project, PIE will hire a project assistant. The post holder will provide secretarial, clerical and administrative support for the program implementation department at the project location in order to ensure that services are provided in an effective and efficient manner which includes arranging and facilitating travels, meeting and trainings and managing information and communication of the department. The position holder will also take the day to day program administration, facilitate project agreement – LoUs with donor and government, archive all program related documents and closely follow up and assist the date to day relevant business processes. It will also liaise with the support function to follow up different action points and/or service request and ensure the timely completion of all the request to enable the implementation of the activities properly.Accountabilities and Main Work Activities
- Gives immediate technical support to the Facilitators during implementation.
- Supervises the field activities implemented and ensuring their accordance with Plan and the donor regulations and policies.
- Issues project advances and settlements with close follow-up on expenditure.
- Ensures quality and timely implementation of the agreed activities with the relevant stakeholders.
- Ensures that Plan International’s global policies for Child Protection (CPP) and Gender Equality and Inclusion (GEI) are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.
Other duties
As assigned by the Line Manager
- Safeguarding Children and Young People (Safeguarding) and Gender Equality and Inclusion (GEI)
- Understands and puts into practice the responsibilities under Safeguarding and GEI policies and Plan International’s Code of Conduct (CoC), ensuring that concerns are reported and managed in accordance with the appropriate procedures.
- Leads the orientation of programme staff to ensure that they are properly inducted on and understands their role in upholding Plan International’s safeguarding and GEI policies;
- Ensures that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in project design, during implementation and as principles applied in day-to-day work of Programme team;
- Ensures that Plan Egypt contributes to Plan International’s global efforts to ensure safeguarding and GEI, including making sure that relevant reporting and data are submitted.
Leadership COMPETENCIES
- Courageous, taking a lead, challenging myself and others to achieve purpose, safeguard others and role model values, inside and outside work. Responsible for my work and learning, striving to improve. Self-aware, resilient and constructive in embracing change. Striving to achieve significant and lasting impact on the lives of children and young people, and to secure equality for girls. Challenging myself to be bold, courageous, responsive, focused and innovative.
- Creating a climate of trust inside and outside the organisation by being open, honest and transparent. Holding myself and others to account for decisions and impact on others. Doing what I say I will do. Working effectively with others, inside and outside the organisation, including sponsors and donors. Actively supporting colleagues, helping them to achieve their goals. Coming together with others to create and implement solutions in teams, across Plan International, with children, girls, young people, communities and our partners.
- Respecting all people, appreciating differences and challenging inequality in programmes and the workplace. Supporting children, girls and young people to increase their confidence and to change their own lives. Empowering other staff to give their best and develop their potential.
- Understanding Plan International’s purpose, priorities, values and approaches in our work context. Adhering to relevant policies, processes, practices and standards, and being pro-active in continuing technical and professional development
Business Management Competencies
– Understands relevant sectoral context including how the sector operates in terms of funding and governance and awareness of Plan’s purpose, values, and global strategy– Manages legal and reputational risk including risk assessment, communication, risk management and reporting in full compliance with risk-related standards, including in areas such as Child and Youth Safeguarding and Protection, Gender equality and inclusion, Counter Fraud, Safety and Security
– Managing activities and resources including skills in strategic thinking, planning and organizing, financial planning and monitoring, negotiation and programme and project management
– Managing people and information including skills in assessment and coaching, evidence-based management, communication skills, both speaking and writing, and digital working, including personal digital skills
Key relationships
Internal:Office In Charge (High contact).
External:
- Local partners and Facilitators at community level to assess progress and monitor field implementation and agree on the appropriated mitigation strategies (High contact).
- Technical expertise, skills and knowledge
Essential
- university degree in related field:
- 2–3 years of experience working in INGO environment.
- Understanding of community development principles and strategies including rights based programming
Desirable
- Facilitation skills.
- Fluent written and spoken English and Arabic language skills required.
- Demonstrated report writing skills.
- Experience in working with children and understanding their special needs.
- Good communication, presentation and problem solving skills.
- Willingness to learn and work under stress.
- Positive attitude and strong belief in empowering communities.
- Strong commitment to children’s poverty and gender equality.
- Positive attitudes, self- assertiveness and capacity to inspire others.
- Decision making skills.
- Influence and communication and able to communicate concerns to managers and teams.
Plan International’s Values in Practice
We are open and accountable- Promotes a culture of openness and transparency, including with sponsors and donors.
- Holds self and others accountable to achieve the highest standards of integrity.
- Consistent and fair in the treatment of people.
- Open about mistakes and keen to learn from them.
- Accountable for ensuring we are a safe organisation for all children, girls & young people
We strive for lasting impact
- Articulates a clear purpose for staff and sets high expectations.
- Creates a climate of continuous improvement, open to challenge and new ideas.
- Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
- Evidence-based and evaluates effectiveness.
We work well together
- Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
- Builds constructive relationships across Plan International to support our shared goals.
- Develops trusting and ‘win-win’ relationships with funders, partners and communities.
- Engages and works well with others outside the organization to build a better world for girls and all children.
We are inclusive and empowering
- We empower our staff to give their best and develop their potential
- We respect all people, appreciate differences and challenge equality in our programs and our workplace
- We support children, girls and young people to increase their confidence and to change their own lives.
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Physical Environment
Typically Field work requirement with average of 60% against office environment with 30% including 10% travel: to the Country Office to attend scheduled meetingsLevel of contact with children
High contact
Type of Role: 4 months contract
Location: Damietta, Egypt
Reports to: Officer in Charge
Closing Date: 17th of Oct. 2021
