VN9408
Employment Type
Permanent
Location Country
United Arab Emirates
Location City
Dubai
Who are V.Group?
As a global leader in ship management and marine services, we add value to a vessel’s operations. Operating around the clock and around the world, V.Group gives every client the quality and efficiency they need in every sector. Covering crew management and recruitment, quality ship management and technical services, together with supporting management and commercial services, V.Group has an unrivalled industry knowledge with performance assured. Our values, We Care, We Collaborate, We Challenge, We are Consistent, We Commit and Deliver, are at the heart of everything we do and they support our strategy of Investing in Talent. We are always interested in making contact with talented individuals - people who will demonstrate our values and deliver great service, for internal and external stakeholders.Overall Purpose of The Job
Reception
To provide administration and clerical support to the V Group (Dubai) team and ensure all callers are dealt with professionally and visitors are briefed according to Group standards and guidance.Administration
To work with a broad range of internal and external stakeholders, providing the highest level of office administration and professional administrative support.Key Responsibilities and Tasks
Reception:
- Fulfil reception duties, such as answering telephones and meeting and greeting visitors.
- Ensure Visitor Policy and Safety Briefing is delivered to all.
- Send and distribute, as required and in a timely manner, emails, letters, reports, documents, DHL communications, office mail etc., keeping records of dispatch and follow up as necessary.
- Order and distribute office stationery, letterheads and business cards, in adherence with Company guidelines and office budget.
- Ensure that reception area is presentable and open during designated opening hours and securely locked outside of reception opening times.
Administration
- Organising and prioritising a wide range of meetings, workshops and functions at internal/external venues.
- Managing logistics for all meetings i.e. room bookings and additional requirements.
- Arranging global travel for Executives when required, liaising with internal and external contacts for all bookings and meetings and all required visa / passport / itineraries where required.
- To produce letters, reports, presentations, internal memos, file notes to a high standard through the advanced use of appropriate software.
Required Experience
Reception
- Fulfil reception duties, such as answering telephones and meeting and greeting visitors.
- Ensure Visitor Policy and Safety Briefing is delivered to all.
- Send and distribute, as required and in a timely manner, emails, letters, reports, documents, DHL communications, office mail etc., keeping records of dispatch and follow up as necessary.
- Order and distribute office stationery, letterheads and business cards, in adherence with Company guidelines and office budget.
- Ensure that reception area is presentable and open during designated opening hours and securely locked outside of reception opening times.
Administration
- Organising and prioritising a wide range of meetings, workshops and functions at internal/external venues.
- Managing logistics for all meetings i.e. room bookings and additional requirements.
- Arranging global travel for Executives when required, liaising with internal and external contacts for all bookings and meetings and all required visa / passport / itineraries where required.
- To produce letters, reports, presentations, internal memos, file notes to a high standard through the advanced use of appropriate software.
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Click to Check Other Recent Jobs here!What can I expect in return?
V. Group can offer you a market leading salary and benefits package, in addition to significant opportunities for career growth and personal development. This a great opportunity to join a true leader in the maritime sector - a company that has exciting plans for future growth.Applications Close Date
29 Oct 2021
