POSITION DESCRIPTION
Position: Receiving & Store OfficerDepartment: Finance
Reports to: Cost Controller
PURPOSE OF POSITION
To ensure that all incoming and outgoing merchandise is received or shipped as described in the policy and procedures manual.KEY ROLES & RESPONSIBILITIES
- Receive and verify goods on behalf of the Hotel against the purchase orders by taking into account the quality and quantity of the received products and note any discrepancies.
- Inspect the physical condition and count or measures the quality and weight of all items or supplies at the time they are received and before they are placed in storage.
- Ensure all deliveries are received at the designated receiving area only.
- Ensure all invoices and/or packing slips are stamped with the appropriate receiving stamp upon deliveries.
- Ensure that all rejected goods are properly documented and accounted for by issuing Goods Return Notes (GRN) to suppliers.
- Deliver goods received to the location that is specified on the purchase order.
- Ensure that all the goods received are posted daily in FMC.
- Ensure all the general invoices (other than Food & Beverage) carry the signature of the Department head, before posting in to FMC.
- Complete a daily non-food receiving log and submit a daily report with relevant documents (Invoice, LPO and Good Received Note) to Accounts Payable.
- Complete a daily food and beverage receiving log and submit a daily report with relevant documents to the Accounts Payable, and send a copy of the receiving log the Executive Chef and Cost Controller.
- Notify the non and partial receipt of the goods and inform the Purchasing Manager for further action.
- Maintain an up-to-date file of the receiving copy of all approved purchase orders. All purchase orders may clearly state the status of delivery (i.e., open or partial)
- Ensure that the receiving area is clean and accessible.
- Maintain HACCP standards at all levels – from product sourcing to storage, etc.
- To perform any other duties that may be assigned from time to time by management.
- Assist the Cost Controller in the monthly food & beverage inventory count for Stores.
- Assist the Cost Controller in maintaining a suitable par level and to review the par level from time to time.
- Perform any other duties that may be assigned from time to time by management.
PERSONAL ATTRIBUTES
- Must be willing to work a flexible schedule in order to accomplish all major responsibilities and tasks.
- Must be willing to accept assignments on as need basis, in order to promote teamwork.
- Self-motivated with strong organizational and communication skills.
- Able to multi-task and prioritize in a fast-paced environment.
- Oral and written fluency in English.
- Display initiative.
- Team player.
- Customer/people oriented.
Recommended:
Click to Check Other Recent Jobs here!QUALIFICATIONS
College diploma or equivalent qualifications.Knowledge of Materials Control, Store, Purchasing.
Knowledge of Microsoft Office mainly EXCEL.
EXPERIENCE
Minimum 2 - 3 years’ experience in purchasing/receiving/stores environment.Prefer Hotel experience in similar environment
