Walk in Interview, Apply for Personal Assistant Job in Dubai, United Arab Emirates
Purpose:
Providing assistance and general administrative support to the Cluster Head MEA Retail and Dubai staff.
Key Accountabilities:
- Managing Cluster Head’s agenda, handling incoming mail, screening calls, making travel arrangements and follow-up.
- Ensuring that the Cluster Head is always attainable and that all pertinent issues are dealt within a timely fashion.
- Organizing and coordinating meetings.
- Acting as focal point for the day to day logistic of the office
- Setting up, organizing and maintaining project and administrative files.
- Handling specific projects related to the activities of the entity requiring basic knowledge in this functional area.
- Coordinating and preparing contracts, reports and status.
- Compiling data (including confidential) for reports and filing.
- May assist in detailed analysis on activity reports, staffing budget follow-up.
- Drafting and editing correspondence and documentation.
- Checking that the office set up is appropriate and that the various office equipment and supplies is properly configured, installed and maintained.
- Creating and follow up of individual Lotus Notes/ MS Outlook requests for the supervisor and Department (exceptionally for individual staff); approving standard demands within delegated authorities.
- Greeting and escorting visitors including high-level contacts.
- Handling part of the newcomers’ integration process.
- Assisting the Market Managers in various administrative and operational tasks related to their markets, including data compilation, analysis and preparation of presentations.
- Supervising the organization of events, identifying and dealing with suppliers.
- Supporting in the writing, translation of certain administrative documents when and if required.
- Assisting the Sr. HR Manager in various tasks related to the region such as data collection, analysis and other administrative tasks related to the Dubai office.
Requirements:
- Education: 2 year post-secondary degree
- Relevant work experience: At least 3 years experience with two years working as a Personal Assistant to a member of Senior Management
- Business understanding: Knowledge of the Airline IT or tavel industry preferred
- Specific knowedge needed of Administration & Clecrical procedures and systems, Basic business management principles and Customer & personal service
Skills:
- Excellent time management skills
- Excellent communication skills (verbal and written)
- Good organisational skills and coordinating ability
- Social perceptiveness
- Must be able to maintain confidentiality
- Good negotiation skills
- Active listening skills
- Must speak fluent English, Arabic & French
- Excellent MS Office skills (MS Outlook, MS Teams, Advanced Word, Excel and Power Point)
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We are an Equal Opportunity Employer and seek to hire the best candidate regardless of age, beliefs, disability, ethnicity, gender or sexual orientation.
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