IFES USA,IFES Program Associate,IFES Jobs,IFES
Position Title: Program Associate - Asia PacificLocation: United States
Division: Program Management
Status: VA-Based Full Time
Position Number: 20:088
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Overview
About the International Foundation for Electoral Systems (IFES): Together we build democracies that deliver for all. Our independent expertise strengthens electoral institutions/systems and builds local capacity to deliver sustainable solutions. As the global leader in democracy promotion, we advance good governance and democratic rights by providing technical assistance; empowering the underrepresented to participate in the political process; and applying field-based research to improve the electoral cycle. We believe that trusted electoral institutions deliver credible elections, effective governing institutions are accountable to the people they serve, all people safely participate in civic and political life on an equal basis and technology, information and data positively serve elections and democracy. Since 1987, IFES has worked in over 145 countries – from developing to mature democracies.
Job Responsibilities:
The Program Associate is the entry level position to program work at IFES. As a junior member of the team the Program Associate will provide administrative and programmatic support for current and developing programs
MAJOR DUTIES AND RESPONSIBILITIES:
- Review and submit field project finance reports such as FERs, wire transfers, vendor invoices etc. to supervisor for approval.
- Input financial data for pipelines, review data in financial system for accuracy, check accuracy of financial reports, review and reconciliation of credit cards.
- Review/prepare/submit material for procurement including drafting RFP/RFQ, preparing selection packages, tracking existing contracts etc.
- Support recruitment and mobilization of field staff and consultants for field assignments.
- Maintain project records and documents, including consultant contracts, project files etc.
- Conduct basic research and provides general support in proposal development process.
- Assist with editing/writing quarterlies and other reports.
- Provide administrative functions in support of the department.
- Plans and expedites airline, hotel, and visa arrangements.
- Provide support during department meetings and special events, prepares and assembles briefing materials as directed
- Provide assistance on special projects and assignments
- Other duties as assigned.
POSITION REQUIREMENTS:
- Education: Bachelor’s degree required
- Experience: 0 - 2 years’ relevant experience in international development or related field.
- Internship(s) experience with an international NGO a plus
- Related Skills or Knowledge: Experienced with Microsoft Excel, Word and PowerPoint required.
- Introductory experience in proposal development support a plus.
- Familiarity with USAID regulations helpful. Detailed oriented and organized.
- Ability to prioritize, take direction, and handle varied tasks within deadlines.
- Strong communicator, both verbally and in writing. Collaborative, team oriented individual
Travel: Travel may be required, up to 10%
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PHYSICAL REQUIREMENTS/WORK ENVIRONMENT:
Standard office work environment. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.
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IFES is an Equal Opportunity and Affirmative Action Employer.
All qualified applicants/employees will receive consideration for employment/promotions and will not be discriminated against on the basis of disability, sex, sexual orientation, gender identity, age, race, color, religion, national origin, veteran status, or any other legally protected characteristic.
IFES takes affirmative action with respect to the employment and promotion of women, minorities, individuals with disabilities, and covered veterans. IFES will also take affirmative action on the basis of sexual orientation and gender identity.”
All qualified applicants/employees will receive consideration for employment/promotions and will not be discriminated against on the basis of disability, sex, sexual orientation, gender identity, age, race, color, religion, national origin, veteran status, or any other legally protected characteristic.
IFES takes affirmative action with respect to the employment and promotion of women, minorities, individuals with disabilities, and covered veterans. IFES will also take affirmative action on the basis of sexual orientation and gender identity.”
