ifes,ifes jobs,international foundation for electoral systems,ifes usa
Location: United States
Division: Program Management
Status: VA-Based Full Time
Position Number: 20:083
About the International Foundation for Electoral Systems (IFES): Together we build democracies that deliver for all. Our independent expertise strengthens electoral institutions/systems and builds local capacity to deliver sustainable solutions. As the global leader in democracy promotion, we advance good governance and democratic rights by providing technical assistance; empowering the underrepresented to participate in the political process; and applying field-based research to improve the electoral cycle. We believe that trusted electoral institutions deliver credible elections, effective governing institutions are accountable to the people they serve, all people safely participate in civic and political life on an equal basis and technology, information and data positively serve elections and democracy. Since 1987, IFES has worked in over 145 countries – from developing to mature democracies.
Job Responsibilities:
The Program Officer is an intermediate professional position at IFES providing tactical support to the program division. Specific duties will include development, technical, administrative and financial management support and oversight.
MAJOR DUTIES AND RESPONSIBILITIES:
- Serve as primary interface with Country Directors and local staff to implement projects.
- Achieve project requirements within budget, established time frame, standards of quality, and donor satisfaction.
- Assist with preparing budgets, review and approve field expense reports, wire requests, vendor and consultant payments etc.
- Responsible for critical review and reporting of project financials in partnership with Finance team. Track project activities in line with budget, forecasting and evaluation of burn rate.
- Establish, maintain, and develop productive working relationship with field staff, subordinates, consultants at large, and other departments within IFES HQ.
- Assist with program design, knowledge of IFES systems, tools for project implementation and monitoring.
- Work with Monitoring and Evaluation team to design/determine program indicators, assist with monitoring to ensure activities are meeting indicators.
- Contribute to knowledge management and thought leadership.
- Troubleshoot project problems, identify and implement creative solutions.
- Monitor pending IFES grant/contract actions and coordinate timely action and response.
- Travel to field office to assist with project activities as needed.
- Participate in proposal development/new initiative process.
- Encourage professional developmental of junior program staff. Evaluate performance of supervisee(s), and provide constructive feedback and proactive management. Provide feedback on project team and project performance.
- Work with HR to source and recruit critical talent.
- Support the process of designing and implementing subawards and monitor progress including reviewing deliverables.
- Work with Contracts and Grants to ensure timely acquisition and delivery of commodities.
- Contribute, coordinate and ensure the quality of monthly/quarterly reports.
- Provide input into annual workplans, PMPs, and other programmatic reports.
- Work with Contracts and Grants to ensure timely acquisition and delivery of services.
- Other duties as assigned.
- Bachelor’s degree required. Master’s Degree in international relations, political science, international development preferred.
- Minimum of 4 years of overall work experience in the international development sector with NGO experience a plus. Experience with budget management and oversight of large single project or multiple small projects. Supervisory experience a plus.
- Experience with program design and project management.
- Knowledgeable on USAID and non-US based grant and contract proposals, regulations, and procedures.
- Familiarity with USAID structure and personnel as well as other international donors (DFAT, DFID, GAC).
- Proficiency with Microsoft Office and Excel required.
- Strong written and verbal communication skills are required.
English required. Proficiency in another regional language
Travel up to 10% of time (once safe to travel again).
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PHYSICAL REQUIREMENTS/WORK ENVIRONMENT:
Standard office work environment, with occasional field travel. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.
IFES is an Equal Opportunity and Affirmative Action Employer.
All qualified applicants/employees will receive consideration for employment/promotions and will not be discriminated against on the basis of disability, sex, sexual orientation, gender identity, age, race, color, religion, national origin, veteran status, or any other legally protected characteristic.
IFES takes affirmative action with respect to the employment and promotion of women, minorities, individuals with disabilities, and covered veterans. IFES will also take affirmative action on the basis of sexual orientation and gender identity.”
