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| Q Food and Beverage Group |
Q Food and Beverage Group Jobs | Q Food and Beverage Group Dubai
Administrative Assistant/ Document Controller Job at Q Food and Beverage Group | Dubai
Industry : Restaurant Bars and Cafe
Department : Human Resources (HR)
Location : Dubai/United Arab Emirates UAE
Level : Staff Line level
Posted : 24 Jun 2020
Job Role : Administration Assistants
Recruiter : Q Food and Beverage Group
See Also: Call center/Telesales Job at TAQQDEEM GROUP | Dubai
Job Ref : HOZ50827
Employment Type: Permanent
Job Type : Full Time
Salary Range: AED 2,000 to 5,000
Contact : HR Department
Salary Details
Salary Description: AED3000-6000
Job Description
- Assisting the HR department.
- Implementing and maintaining document control processes and procedures. You must ensure that every employee/manager that wants to collect any document signs a document control form before they collect it and after they return it.
- Managing all flows of documents either in electronic form or on paper support.
- Making sure that all documents are filed in a tidy and organized manner.
- Ensuring Document Management according to established procedures or standards (documents numbering, formats, issuance, review, dispatch, recording, and archiving).
- Maintaining and managing electronic and hard copy documents as required.
- Noting down meeting minutes at the head office.
- Supporting all the departments in the head office by running their errands and providing them with any assistance they require.
- Maintaining the reception and directing visitors to the right departments whenever they visit.
- Ensuring that the reception is always clean and organized.
- Tracking the expiration dates of documents and ensuring that they are renewed by the Public Relations Officer before they expire.
- Checking the compliance and quality of documents.
- Maintaining a list and files of documents.
- Managing internal and external documents.
- Distributing documents to relevant people.
- Copying, scanning and storing documents
- Checking for accuracy and editing files when required.
- Reviewing and updating technical documents.
- Distributing project-related documents to internal teams.
- Filing documents in physical and digital records.
- Creating templates for future use.
- Maintaining confidentiality around sensitive information and terms of the agreement.
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