Jobs in USA
Open & closing dates: 06/09/2020 to 06/15/2020Service: Competitive
Pay scale & grade: EL 11
Salary: $82,208 to $139,747 per year
Appointment type: Permanent
Work schedule: Full-Time
Location: Washington, DC
Summary
The incumbent serves as a confidential assistant to the Chief Operating Officer (COO) and acts as an office manager for the group. The position requires high degree of discretion in supporting OCOO, including handling activities that will lessen the Chief Operating Officer's workload and address his/her time constraints.
Responsibilities
- Serves as the lead for all other employees performing similar functions in the OCOO's subordinate offices and serves as liaison with the similar staff in the office of the Director or in any administrative working groups.
- Serve as the confidant and personal assistant to the COO and will be relied upon as valued member of a dynamic team with responsibility for managing the subordinate offices of the Division.
- Accomplishes special projects as directed by the COO. Researching and/or analyzing complex program issues. Determines pertinent issues and collects relevant information from a wide variety of sources. Reviews information and applies standard analytical techniques.
- Assists in studies and developing methods to improve the accuracy, adequacy, and timeliness of disseminating information about projects and programs to managers throughout OCOO. Must consider the information needs, interests, and level of detail needed to satisfy a wide variety of user requirements.
- Manages office operations, which includes managing COO's calendar with complete authority for time commitments. Schedules meetings and makes arrangements, such as preparing agendas, notifying participants, and arranging luncheons and similar matters. Ensures all official protocol obligations are met. Makes travel arrangements for the COO and his/her staff.
- Acts as office manager for OCOO, ensuring that practices and procedures used by other OCOO administrative staff are consistent with those of the Office of Chief Operating Officer.
- Develops practices and procedures for OCOO administrative staff where necessary.
- Prepares agendas for and OCOO periodic training in all phases of secretarial work such as correspondence, telephone procedures, publications, directives, reports, and public relations responsibilities.
- Establishes and maintains effective working relationships with agency staff, members of the banking and financial community and their staffs, federal, state and local officials including Cabinet members, Congressional staffs, and the general public.
- Serves as liaison on office support services. Maintains a list of all maintained and transferred files, including their locations. OCOO reception services for all visitors and telephone calls, referring each to the appropriate staff member. Places service orders in accordance with established procedures.
- Manages correspondence services for an organization with a mission that affects a wide range of agency activities. Receives and tracks all correspondence directed to the OCOO front office. Determines if a response is necessary and determines the person responsible for drafting the OCOO's response. Originates correspondence on matters that do not require the Chief Operating Officer's personal attention.
- The executive assistant serves as the principal administrative support position for the Division that has two or more subordinate levels
Supervisory status: No
Promotion Potential: 11
Job family (Series): 0301 Miscellaneous Administration And Program
Requirements
- Conditions of Employment
- Status Candidates (Merit Promotion and VEOA Eligibles)
- Males born after 12-31-59 must be registered for Selective Service
- Resume and supporting documents (See How To Apply)
- Suitable for Federal employment, as determined by background investigation
- May be required to successfully complete a probationary period
- Only experience and education obtained by the closing date of this announcement will be considered.
- Status candidates must meet time-in-grade requirements (52 weeks at the next lower grade level).
- Qualifications
- Qualifying experience for the EL-11 level includes one year of specialized experience at least equivalent to EL/GS-9 which is in or directly related to the line of work of the position to be filled and which has equipped the applicant with the particular knowledge, skills, and abilities to successfully perform the duties of the position.
- Provides a full range of administrative support to the head of an office, division, or agency.
- Integrates computer software to generate office products (spreadsheets, reports, documents and forms).
- Coordinates meetings, appearances, and engagements with, governmental agencies, industry, and special interest groups.
- Oversees the office budget/expenditures by running standard reports and bring concerns to the supervisor. Initiates micro-purchases and reconcile monthly budget as appropriate.
- Serves as a Records Liaison or establishes and maintains correspondences and documents for a senior official.
- Develops correspondence, reports, policy documents and briefing packages for senior officials.
- Coordinates and prepares travel orders, vouchers and travel arrangements, to include plans, itineraries, and other information needed for the trip.
- Reviews responses, reports and memoranda to develop consolidated responses on behalf of senior officials.
Education
ARE YOU USING YOUR EDUCATION TO QUALIFY? You MUST provide transcripts or other documentation to support your educational claims. Unless otherwise stated: (1) official or unofficial transcripts are acceptable, or (2) you may submit a list with all of your courses, grades, semester, year, and credit for the course. All materials must be submitted by the closing date of the announcement.
GRADUATE EDUCATION: One academic year of graduate education is considered to be the number of credits hours your graduate school has determined to represent one academic year of full-time study. Such study may have been performed on a full-time or part-time basis. If you cannot obtain your graduate school's definition of one year of graduate study, 18 semester hours (or 27 quarter hours) should be considered as satisfying the requirement for one year of full-time graduate study.
FOREIGN EDUCATION: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html
Additional information
If you are a veteran with preference eligibility and are claiming 5-points veterans' preference, you must submit a copy of your DD-214 or other proof of eligibility. If you are claiming 10-point veterans' preference, you must also submit an SF-15, "Application for 10-Point Veterans' Preference" plus the proof required by that form. For more information on veterans' preference visit: https://www.usajobs.gov/Veterans.
Males born after 12-31-59 must be registered or exempt from Selective Service (see https://www.sss.gov/RegVer/wfRegistration.aspx).
Career Transition Assistance Programs: These programs apply to employees who have been involuntarily separated from a Federal service position within the competitive service or Federal service employees whose positions have been deemed surplus or no longer needed. To receive selection priority for this position, you must: (1) meet CTAP or ICTAP eligibility criteria; (2) be rated well-qualified for the position with a score of 90 or above; and, (3) submit the appropriate documentation to support your CTAP or ICTAP eligibility. For more information visit: http://www.opm.gov/rif/employee_guides/career_transition.asp.
FHFA is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment regardless of race, color, religion, gender (including pregnancy, sexual orientation, and gender identity), national origin, disability (physical or mental), age (40 years of age or over), genetic information, parental status, marital status, prior protected EEO activity, political affiliation, or other non-merit factors.
REASONABLE ACCOMODATION:
FHFA provides reasonable accommodations to applicants with disabilities, except when doing so would pose an undue hardship on the Agency. If you need a reasonable accommodation for any part of the application and hiring process, please notify FHFA at (202) 649-3963. The Agency's decision on granting a reasonable accommodation will be made on a case-by-case basis.
Ethics: FHFA employees are subject to government-wide ethical standards of conduct, financial disclosure requirements, and post-employment prohibitions. In addition, certain FHFA employees are prohibited from accepting compensation from Fannie Mae and Freddie Mac for a two-year period after terminating employment with FHFA. Furthermore, to avoid financial conflicts-of interest or the appearance of conflicts-of-interest, FHFA employees may need to divest or sell certain assets they, their spouse, or minor children own or control, including securities issued by Fannie Mae, Freddie Mac, or the Federal Home Loan Banks. Employees who work on Federal Home Loan Bank issues may need to sell or divest financial interests with any of the Federal Home Loan Bank members, which may include stock in bank holding companies, insurance companies, and other financial services firms. Questions regarding these requirements and prohibitions should be directed to the Office of General Counsel at (202) 649-3088.
Noncompetitive Appointment Authorities: For more information on noncompetitive appointment authority eligibility requirements:
Persons with Disabilities-Schedule A
Special Hiring Authorities for Veterans
Special Hiring Authority for Certain Military Spouses
Other Special Appointment Authorities
How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
You will be rated based on your responses to the job specific questionnaire and assigned a score ranging from 70 to 100 points. The top ten candidates, and those tied for the tenth spot, will be referred for selection. All qualified non-competitive applicants will be referred.
Competencies: Administration and Management, Minimum Qualifications, Oral Communication, and Writing
To preview the assessment questionnaire: https://apply.usastaffing.gov/ViewQuestionnaire/10836303
All of the information you provide will be verified by a review of the work experience and/or education as shown on your application forms, by checking references or through other means, such as the interview process. This verification could occur at any stage of the application process. Any exaggeration of your experience, false statements, or attempts to conceal information may be grounds for rating you ineligible.
Background checks and security clearance
Security clearance: Other
Drug test required: No
Position sensitivity and risk: Non-sensitive (NS)/Low Risk
Trust determination process: Suitability/Fitness
Required Documents
To apply for this position, you must submit a complete Application Package which includes:
1. Your resume showing hours worked per week, dates of employment and duties performed.
2. It is strongly recommended that status candidates submit an SF 50 showing highest grade held on a permanent basis in the competitive service.
3. Other supporting documents:
- Cover Letter, optional
- College Transcript(s), if qualifying based on education
- Veterans' Preference documentation, if applicable (e.g., DD-214 Member Copy 4 showing type of discharge/character of service, SF-15 Form and related documentation, VA letter, etc.)
- Career Transition Assistance Program/Interagency Career Transition Assistance Program documentation, if applicable (e.g., Certification of Expected Separation, Reduction-In-Force Separation Notice, or Notice of Proposed Removal; SF-50 that documents the RIF separation action; and most recent performance appraisal.)
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S.
Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
Benefits
A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Learn more about federal benefits.
Review our benefits
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.
Help
This job is open to Career transition (CTAP, ICTAP, RPL)
Federal employees who meet the definition of a "surplus" or "displaced" employee.
Federal employees - Competitive service
Current or former competitive service federal employees.
Land & base management
Certain current or former term or temporary federal employees of a land or base management agency.
Special authorities
Individuals eligible under a special authority not listed above, but defined in the federal hiring regulations.
Veterans
Clarification from the agency
Status Candidates (Merit Promotion and VEOA Eligibles)
