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| Wyndham Hotels & Resorts Dubai |
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Property Name: Wyndham Dubai Deira
Req Id: 11213
Wyndham Dubai Deira is now seeking a Account Payable to join our team at Dubai, UAE.
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Job Summary
The Accounts Payable Coordinator is responsible for ensuring proper review, timely processing and communicating of all disbursements in accordance with the Wyndham Hotels & Resorts policies and procedures.
Education & Experience
- High School diploma or equivalent required.
- At least one year of progressive experience in a hotel or related field preferred.
- College course work in related field helpful.
- Ability to understand and utilize basic computer equipment and applications, to include word processing and spreadsheet applications.
- Flexible and long hours sometimes required.
- Sedentary work – Exerting up to 10 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.
- Maintain a warm and friendly demeanor at all times.
- Must be able to effectively communicate both verbally and written, with all level of employees and guests in an attentive, friendly, courteous and service oriented manner.
- Must be effective at listening to, understanding, and clarifying concerns raised by employees and guests.
- Must be able to multitask and prioritize departmental functions to meet deadlines.
- Approach all encounters with guests and employees in an attentive, friendly, courteous and service-oriented manner.
- Attend all hotel required meetings and trainings.
- Maintain regular attendance in compliance with Wyndham Hotels & Resorts Standards, as required by scheduling, which will vary according to the needs of the hotel.
- Maintain high standards of personal appearance and grooming, which includes wearing the proper uniform and nametag.
- Comply with Wyndham Hotels & Resorts Standards and regulations to encourage safe and efficient hotel operations.
- Maximize efforts towards productivity, identify problem areas and assist in implementing solutions.
- Must be effective in handling problems, including anticipating, preventing, identifying and solving problems as necessary.
- Must be able to understand and apply complex information, data, etc. from various sources to meet appropriate objectives.
- Must be able to cross-train in other hotel related areas.
- Must be able to maintain confidentiality of information.
- Must be able to show initiative, including anticipating guest or operational needs.
- Perform other duties as requested by management.
Fundamental Requirements
- Analyze and maintain all vendor communication and correspondence including, but not limited to, reviewing and processing invoices and disbursements, preparing various reports, monitoring critical payment lists, verifying vendor statements, etc.
- Monitor and ensure compliance of Wyndham’s approval levels, expense reporting procedures, employee relocation disbursements, expense dictionary usage, and other policies and procedures as required.
- Maintain purchase order systems, which include a listing of open PO's for goods received but not invoiced, filing, notification of PO discrepancies, etc.
- Reconciliation of food and beverage purchases.
- Reconciliation of receiving logs with the appropriate personnel on a weekly basis.
- Ensure compliance with applicable state tax regulations.
- Be aware of rebate and payment program requirements to ensure compliance.
- Keep supervisor informed of any unusual events and/or deviations from policies or procedures.
- Ensure overall guest satisfaction.
The Account Payable is in charge of the day to day processing of all invoices by ensuring that necessary backup and approvals are obtained in accordance with hotel accounting and financial controls. In addition, he assists the Chief Accountant during month ends and carries out various reconciliation’s and verifications as required. All jobs are carried out in accordance with hotel accounting and financial controls under the supervision and functional guidance of Chief Accountant & the Director of Finance in line with the hotel’s business plan and in accordance with corporate policies and procedures, as well as local requirements and regulations.
KEY RESPONSIBILITIES
Main Duties
- Compares purchase orders to invoices and distributes to proper Department Head for approval
- Audits bills for errors, corrects as necessary
- Attaches bills to purchase orders and receiving documents
- Ensures proper back up is attached to expense reports
- Processes approved invoices in the computer, and balances the open invoices to the computer listings
- Ensures correct charging amount by coding invoices
- Reconciles all statements, requests missing invoices, and makes adjustments as necessary
- Summarizes payments due and communicates cash needs to the Controller for approval
- Ensures appropriate support documentation is obtained and attached to the invoices before payment is made
- Researches travel agency commission checks and performs necessary follow-up
- Stamps all invoices “paid” before going to the check signers for signature
- Maintains all necessary files and registers for Accounts Payable
- Keeps file on audited food invoices and pays regularly
- Maintains a file for current and new vendors
- Maintains paid and unpaid invoice files
- Prepares all appropriate period closing reports and entries
- Performs reconciliation’s as required
- Prepares the month end Journal vouchers with relevant back ups
- Verifies paid outs, Misc. Income, A&G analysis & allowances
- Verifies the payroll register
- Prepares the General ledger, bank & Intercompany reconciliation’s
- Prepares the various month end reports
- Complies fully with the set financial reporting deadlines as outlined by the Chief Accountant & Director of Finance.
- Follows all applicable laws, especially but not limited to accounting policies, procedures and guidelines
- Attends meetings and training required by the Chief Accountant / Director of Finance
- Assists colleagues to perform similar or related jobs when necessary
- Ensures guest satisfaction by attending to their requests and inquiries courteously and efficiently
- Accepts flexible work schedule necessary for uninterrupted service to hotel guests and the hotel’s stakeholders
- Maintains own working area, materials and company property clean, tidy and in good shape
- Continuously seeks to endeavor and improve the department’s efficient operation, and knowledge of own job function
- Is well updated on, and possesses solid knowledge of the following:
- Hotel fire, bomb and emergency procedures
- Hotel health and safety policies and procedures
- Hotel standards of operation and departmental procedures
- Current licensing relating to own responsibility, and to the hotel
- Accepted methods of payment by the hotel
- Corporate clients generating high business volume
- Performs other duties as assigned to meet business needs
Human Resources
Ensure 100% compliance with all mandatory training for your department;
Support WeCom with quarterly People, Community and Sustainability engagement events
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Communication
Share all relevant information with your line manager in 121’s
SKILLS & COMPETENCIES
- Customer driven
- Be able to work under pressure
- Great organizational plan skills
- Good Knowledge of all hospitality systems
- Good communication skills
EXPERIENCE, CERTIFICATION & EDUCATION
- A minimum of 1/2 years in a similar role in same role in 4/5 star hotel
- knowledge of relevant accounting software
- A Diploma in Finance field
- knowledge of accounts payable
- knowledge of general accounting procedures
Wyndham Hotels & Resorts is the largest hotel franchisor in the world and a leading hotel management company. We stand 20 brands strong across 9,000 hotels in more than 80 countries, and we offer the most diverse collection of hotel experiences in the world. Our iconic brands, united by the richest and simplest rewards program in the business, make hotel travel possible for all.
Our hotel owners are the stewards of our brands, and together, we champion everyday travelers. We believe guests deserve great experiences, and our robust portfolio—distinguished by our leading economy and midscale brands—delivers just that.
Headquartered in Parsippany, N.J. with offices around the globe in London, Shanghai, Buenos Aires, Dubai and more, Wyndham Hotels & Resorts employs approximately 15,000 team members worldwide.
Job Location: Wyndham Dubai Deira, Dubai, UAE
Employment Status: Full Time
In some locations around the world, Wyndham Hotels & Resorts manages hotel properties on behalf of a third party owner. At many of those properties, the Hotel owner is the actual employer, and Wyndham Hotels & Resorts performs recruiting and hiring functions on behalf of the owner. I understand and agree that, by applying through this site, I may be applying for a position with a company other than Wyndham Hotels & Resorts where Wyndham Hotels & Resorts is serving only as the recruiter and will not be my actual employer.
