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| Sanofi - Dubai |
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JOB TITLE: Assistant
REPORTS TO: Head of RD & MS Greater Gulf MCO
BUSINESS AREA: Specialty Care Greater Gulf MCO
GRADE: L2-1
DATE AMENDED: August 2020
JOB PURPOSE
To provide administrative & technical support to the RD & MS Greater Gulf MCO team
This role requires a high level of administrative skill and technical competence using business applications such as eBuy, Concur, eHats and GEODE. Understanding of and working in accordance with internal SOP’s, especially related to the compliant execution of events with healthcare professionals, along with the complete follow-up of all required documents is central to this role.Strong oral and written communication skills, flexibility and the ability to manage multiple tasks of equal/varying priorities is essential. The ability to maintain a high level of confidentiality is critical.
See Also: Assistant Operations Manager - GOP at Aramex - Dubai
Responsibilities will include but not be limited to:
- Managing BU marketing related events – eHats, eCaf’s, Speaker Agreement Contracts – liaising with the Medical Team for the Doctors Fair Market Value, Invitation letters to the HCP’s of the event, Sponsorship Agreements with 3rd Parties if there is another vendor involved for events.
- Raising complex PR’s using eBuy.
- Following up with the payment requests with Finance.
- Writing the meeting minutes of the BU meetings
- Archiving documents for events related to the BU.
- Manages multiple, sometimes conflicting, priorities in a fast-paced and demanding environment.
- Provide high level administrative and systems expertise and support
- Coordinates with local teams in the countries planning and logistics.
- Maintains up to date mailing lists for the department
- Takes initiative and independently manages special/administrative projects in dynamic fast paced environment – Monthly reports – IMS / Market Feedback / Joint Visit Reports / other adhoc product specific reports.
- Manage logistics of marketing events and follow up of budget.
- Assist in the preparation of documents – Sponsorship Agreements / Presentations / Flyers for Events.
- Follow-up on training completion – Sales Force related.
- Follow-up on HSE deliverables – Sales Force related.
Maintain Compliance
Abide by the requirements of the internal Code of Ethics including but not restricted to maintaining high professional standards of conduct in line with the Company procedure with a duty of care to the reputation of the Company
Ethical Leadership
- Takes personal accountability to use personal experience and knowledge, as well as the training and tools provided by Sanofi, to maintain a good knowledge and understanding of all ethics and governance relevant to the role (Sanofi Policies and Procedures and any relevant legal requirements) and demonstrate personal leadership in applying these to all work undertaken.
- Escalates any decisions, or seek the support of colleagues or management if personal knowledge and understanding is not at the level required to carry out any part of the role
To care for his/her own safety and wellbeing and the safety of others, and to co-operate with the company to ensure a safe place of work.Employees are therefore expected to:
- Support and conform to Company safety rules and procedures to ensure a safe and healthy working environment
- Report any accident, incident or near miss, whether it be of personal injury or property damage
- Assist in the investigation of accidents with the objective of introducing measures to prevent recurrence
KEY WORKING RELATIONSHIPS
INTERNAL
Cross Functional Collaboration with:
- BU Marketing team
- BU Sales team
- PMO
- Assistants
Would be expected to be involved with:
- Creative Agencies & Service Providers
- HCP’s
- Visitors
Education Level
- University Graduate – Administration or Communication
- 5 years of experience in similar role / environment
- Experience supporting commercial activities, ideally in a pharma or biotech environment or other regulated industry.
Skills:
- Fully conversant and proficient in Microsoft office
- Advanced level of written and verbal English
- Excellent interpersonal, organization and communication skills appropriate to a multi-cultural and diverse working environment with advanced writing skills
- Ability to work autonomously
- Strong problem-solving skills that allow to proactively anticipate requirements
- Enthusiastic with a positive outlook and willingness to support with honesty, consistency and reliability
- Successfully interact with a dispersed leadership team, other executive administrative assistants, and customers
- Work unsupervised once briefed
- Ability to learn and adapt
- Flexibility with time, working across time zones
- Ability to prioritize effectively with attention to detail
- Proactively communicates timetables for completion of tasks
- Act for Change
- Cooperate Transversally
- Develop People Self / Other
See Also: Warehouse Associate Job at Innovations Group - Dubai
At Sanofi diversity and inclusion is foundational to how we operate and embedded in our Core Values. We recognize to truly tap into the richness diversity brings we must lead with inclusion and have a workplace where those differences can thrive and be leveraged to empower the lives of our colleagues, patients and customers. We respect and celebrate the diversity of our people, their backgrounds and experiences and provide equal opportunity for all.
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