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| Médecins du Monde - Ethiopia |
Administrator Job at Médecins du Monde - Ethiopia
job vacancy in ethiopia | ethiopia jobs | vacancies in ethiopia
Location: Jijiga, Ethiopia
Under the supervision of the field coordinator, you are responsible for the good management of finance, human resources, administrative and legal processes of the Somali project.
You facilitate the financial and administrative handover between both organizations and the establishment of structures and stabilisation of the organization in the country and region.
Your main responsibilities are:
Accountancy
- Supervise the payment of all mission expenses (invoices, taxes, salaries…)
- Compile, control and validate the mission expenses through the WINPACCS software (bases + partners)
- Ensure the correct allocation of the expenses (accounting codes and donors budget lines) and the respect of MdM internal procedures as well as donors requirements
- Proceed to the monthly accountancy closure (bank reconciliations and cash counts, books balances, matching of the advances…)
- Review the hard copies and ensure that they respect national legal requirements, internal procedures as well as donors requirements and send the copies to HQ on a monthly basis
- Ensure a reliable and comprehensible/traceable archiving of all documents
- Develop and implement finance and accounting procedures in line with MdM internal rules and donor requirements
Cash flow
- Be responsible for the follow-up of the mission budget
- Support and organise monthly updates of the budget follow-up through the base administrators in the Somali region
- Work closely with the field staff and the partners (administrative, logistics and programme staffs) to guarantee efficient, correct and realistic planning of expenses
- Prepare the financial and administrative reports (donors reports, internal reports, reports to the governmental authorities…)
- Monitor budget consumption and work with programme and coordination staff to guarantee effective and appropriate consumption following donors requirements
Administrative and HR Management
- Guarantee, in collaboration with MdM GE administration department and MdM FR coordination in Addis Abeba, the respect of internal and legal procedures and propose updates and improvements
- Be responsible for the administrative management of activities in the Somali region: contracts for national staff, ensure adequation with their job description, monitor staff leave in the Somali region, pension and health policy, disciplinary processes, and monitor the cost of living
- Check and validate the monthly payroll, ensure the payment of salaries, taxes and pension on time
- Follow-up on the administrative processes for expatriate staff, in collaboration with MdM GE administration department and MdM FR coordination unit in Addis Abeba
- Follow up and regularly communicate with the field coordinator about the well-being of all staff in the Somali region
- Ensure, in collaboration with all managers in the Somali region, that the annual individual interviews of the staff are carried out and evaluate the needs for trainings
- Ensure the capacity building of the team under your supervision
- Ensure the capacity building of the partners’ administration team (travels to Addis Abeba)
- Follow up, in close collaboration with MdM FR coordination team, the registration of MdM GE and administrative/legal procedures and link with governmental agencies and local authorities
- Monitor the local legislation and practices, in close collaboration with MdM FR coordination team
- Follow up the contracts and agreements (rental contracts, MoUs, dates and renewal, respect of the conditions and legal aspects…)
External representation
- Represent MdM, with the direction of the field coordinator, in regional meetings with Somali government representatives and other regional actors
CONDITIONS D'EMPLOI
Employee
Fixed-term contract: 03 months
Starting date : as soon as possible
Gross monthly salary 2 574 euros
Based in Jigjiga with potential visit to field locations
Expatriation bonus (10% gross salary per month)
Transportation cost, vaccines and visas covered
Guesthouse housing
22.5 RTT (recovery days) per year
5 weeks of paid leaves per year
Health insurance (60% covered by MdM and 40% by the employee)
Insurance (repatriation…)
Given the current circumstances of Covid-19 pandemic, we are taking special measures to apply health protocols and hygiene measures to guarantee the safety of our staff.
Médecins du Monde promotes trainings and internal mobility
Single posting
PROFIL
University Master's degree mandatory At least 3 years experience in working in an international NGO in emergency contexts Essential working experience in developing countries and conflict/post conflict context Work experience in administrative, finance and HR Excellent knowledge of Windows (Excel and Word) Strong intercultural skills Able to prioritize and anticipate, reactive and flexible Ability to work under stressful situation Good communication skills Excellent organizational skills Languages: fluent English is mandatory (oral and written) and knowledge of country languages such as Amharic and Somali would be an asset You are committed to MdM’s values as an organisation and motivated by its non-statutory, NFP model.
You facilitate the financial and administrative handover between both organizations and the establishment of structures and stabilisation of the organization in the country and region.
Your main responsibilities are:
Accountancy
- Supervise the payment of all mission expenses (invoices, taxes, salaries…)
- Compile, control and validate the mission expenses through the WINPACCS software (bases + partners)
- Ensure the correct allocation of the expenses (accounting codes and donors budget lines) and the respect of MdM internal procedures as well as donors requirements
- Proceed to the monthly accountancy closure (bank reconciliations and cash counts, books balances, matching of the advances…)
- Review the hard copies and ensure that they respect national legal requirements, internal procedures as well as donors requirements and send the copies to HQ on a monthly basis
- Ensure a reliable and comprehensible/traceable archiving of all documents
- Develop and implement finance and accounting procedures in line with MdM internal rules and donor requirements
Cash flow
- Be responsible for the follow-up of the mission budget
- Support and organise monthly updates of the budget follow-up through the base administrators in the Somali region
- Work closely with the field staff and the partners (administrative, logistics and programme staffs) to guarantee efficient, correct and realistic planning of expenses
- Prepare the financial and administrative reports (donors reports, internal reports, reports to the governmental authorities…)
- Monitor budget consumption and work with programme and coordination staff to guarantee effective and appropriate consumption following donors requirements
Administrative and HR Management
- Guarantee, in collaboration with MdM GE administration department and MdM FR coordination in Addis Abeba, the respect of internal and legal procedures and propose updates and improvements
- Be responsible for the administrative management of activities in the Somali region: contracts for national staff, ensure adequation with their job description, monitor staff leave in the Somali region, pension and health policy, disciplinary processes, and monitor the cost of living
- Check and validate the monthly payroll, ensure the payment of salaries, taxes and pension on time
- Follow-up on the administrative processes for expatriate staff, in collaboration with MdM GE administration department and MdM FR coordination unit in Addis Abeba
- Follow up and regularly communicate with the field coordinator about the well-being of all staff in the Somali region
- Ensure, in collaboration with all managers in the Somali region, that the annual individual interviews of the staff are carried out and evaluate the needs for trainings
- Ensure the capacity building of the team under your supervision
- Ensure the capacity building of the partners’ administration team (travels to Addis Abeba)
- Follow up, in close collaboration with MdM FR coordination team, the registration of MdM GE and administrative/legal procedures and link with governmental agencies and local authorities
- Monitor the local legislation and practices, in close collaboration with MdM FR coordination team
- Follow up the contracts and agreements (rental contracts, MoUs, dates and renewal, respect of the conditions and legal aspects…)
External representation
- Represent MdM, with the direction of the field coordinator, in regional meetings with Somali government representatives and other regional actors
CONDITIONS D'EMPLOI
Employee
Fixed-term contract: 03 months
Starting date : as soon as possible
Gross monthly salary 2 574 euros
Based in Jigjiga with potential visit to field locations
Expatriation bonus (10% gross salary per month)
Transportation cost, vaccines and visas covered
Guesthouse housing
22.5 RTT (recovery days) per year
5 weeks of paid leaves per year
Health insurance (60% covered by MdM and 40% by the employee)
Insurance (repatriation…)
Given the current circumstances of Covid-19 pandemic, we are taking special measures to apply health protocols and hygiene measures to guarantee the safety of our staff.
Médecins du Monde promotes trainings and internal mobility
Single posting
PROFIL
University Master's degree mandatory At least 3 years experience in working in an international NGO in emergency contexts Essential working experience in developing countries and conflict/post conflict context Work experience in administrative, finance and HR Excellent knowledge of Windows (Excel and Word) Strong intercultural skills Able to prioritize and anticipate, reactive and flexible Ability to work under stressful situation Good communication skills Excellent organizational skills Languages: fluent English is mandatory (oral and written) and knowledge of country languages such as Amharic and Somali would be an asset You are committed to MdM’s values as an organisation and motivated by its non-statutory, NFP model.
How to Apply
Click the link below to visit and read the original announcement on the recruiting organization's website and apply.
Click the link below to visit and read the original announcement on the recruiting organization's website and apply.
