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| Barco - Dubai |
Office Manager & Executive Assistant Job at Barco - Dubai
Office jobs in Dubai | Working in Dubai 2021
Location: Dubai, AE
Date: Jan 28, 2021
Job ID: 618
Date: Jan 28, 2021
Job ID: 618
Office Manager & Executive Assistant
Barco designs technology that makes everyday life a little better. Seeing beyond the image, we develop sight, sound, and sharing solutions to help you work together, share insights, and wow audiences. Our focus is on three core markets: Enterprise (from meeting and control rooms to corporate spaces), Healthcare (from the radiology department to the operating room), and Entertainment (from movie theaters to live events and attractions). With a team of over 3,600 employees, located all around the globe, we realized sales of 1,082.6 million euro in 2019.
Function
For our Dubai office we are looking for an Office Manager & Executive Assistant who will support the management of day-to-day operations.
Key Responsibilities
As Office Manager:
- You liaise with HR colleagues concerning office policies and you keep employee records up to date;
- You manage relationships with vendors, service providers and ensure that all invoices are received and paid on time;
- You coordinate all office equipment for uninterrupted function, order office stationary and other supply needs;
- You work closely together with the PRO to obtain UAE residence visas and employment contracts for employees and dependents.
As Executive Assistant:
- You manage the daily calendar/schedule of the VP Sales MEA;
- You efficiently schedule (team) meetings, conference calls & appointments;
- You establish priorities & communicate potential conflicts in the calendar;
- You timely consolidate all input for recurring meetings;
- You coordinate, plan & support internal events, hosted by the VP Sales MEA;
- You professionally represent Barco internally & externally in your daily contacts by phone, mail or in person;
- You support the VP Sales MEA and his management team with the arrangement of travel accommodations & expense administration;
- You perform routine secretarial and general office tasks; you manage the electronic & hard copy filing system;
- You follow-up on the purchase cycle (creation of purchase requests, follow-up of invoices, …);
- You develop presentations and documents in the different Office tools;
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We are looking for a new colleague who
- has a higher degree combined with at least 5 years of experience in a similar role in the UAE within a multinational environment
- has excellent communication and interpersonal skills, you are able to present ideas clearly and effectively in written form (taking into account the correct grammar & spelling)
- practices discretion when handling confidential information
- is able to set priorities for accomplishing work & results thanks to excellent organization & coordination skills
- is pro-active, flexible and self-starting
- has a problem solving & positive attitude; you are stress resistant
- has a good knowledge of Office, SAP and other applications/tools used within the company
- is fluent in English and Arabic (both written and spoken) - other languages are considered a plus.
