Save the Children Job vacancy - London, Accounts Payable Assistant

Save the Children

Job description
The Opportunity
Save the Children International has an exciting opportunity for you to join our team as the - Accounts Payable Assistant in London.

Role Purpose:
The Accounts Payable Assistant is responsible for the accurate and timely processing of supplier invoices and employee expenses, resolving queries promptly and maintaining good working relationships with staff and suppliers. Excellent customer service, organisational and communication skills are essential to provide high service standards and maintain robust financial controls.

SCOPE OF ROLE:
Reports to: Finance Manager
Financial and HC Dimensions: N/A
Staff directly reporting to this post: N/A

KEY AREAS OF ACCOUNTABILITY:

• Day to day processing of invoices in SAP Ariba and Agresso, ensuring that invoices are checked and charges are correct and that any discrepancies are investigated and dealt with appropriately
• Ensure that invoices are authorised for payment by relevant department managers and matched to purchase orders where applicable
• Ensure timely processing of expense claims onto Agresso.
• Execute payment runs as scheduled
• Ensure an up to date record of supplier bank and contacts details.
• Reconciling supplier statements in Agresso and request copy invoices where necessary.
• Respond to queries from suppliers and staff in a timely and appropriate manner raising any problems or issues with the Finance Manager at the earliest opportunity.
• Checking through corporate credit cards expenses and post in Agresso. Working closely with the Finance Manager to clear control accounts, reporting any difficulties or queries.
• Review the Accounts Payable allocated inbox emails on a daily basis and ensure problems/issues are raised with AP Manager at the earliest opportunity.
• Filling hard copies of supplier invoices and staff expenses. You will also maintain an accurate filing system of soft copy invoices in the AP email folder and SharePoint
• Assist with the archiving of old files
• Contribute to electronic archiving project
• Provide cover for other colleagues as required
• Other duties as required in line with your skills and experience

SKILLS AND BEHAVIOURS (SCI Values in Practice)

Accountability:

• holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values

Ambition:

• sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
• widely shares their personal vision for Save the Children, engages and motivates others
• future orientated, thinks ahead and on a global scale.

Collaboration:

• builds and maintains effective relationships, with their team, colleagues and external partners and supporters
• values diversity, sees it as a source of competitive strength
• Approachable, good listener, easy to talk to.

Creativity:

• develops and encourages new and innovative solutions
• Willing to take disciplined risks.

Integrity:
honest, encourages openness and transparency; demonstrates highest levels of integrity

QUALIFICATIONS AND EXPERIENCE

• 1-2 years accounts payable experience with good numeracy skills is essential
• Knowledge of basic accounting principles
• Practical experience of using computerised accounting systems
• Proven ability to work quickly and accurately, paying attention to detail
• Good reconciliation skills; intermediate level of Excel knowledge is desirable.
• Excellent communication, organisation and administration skills
• Ability to plan and prioritise own work to meet deadlines
• Ability to work within set guidelines individually and as a team member
• Excellent problem solving skills
• Commitment to Save the Children values

We can offer circa £25,000 per annum (If based in UK) with an option of flexible of working hours. If the role is based outside of the UK, National T&C (including pay) will apply.

This role can be based in (Location) or any existing Save the Children office location on approval, provided the successful candidate has proof of eligibility to work from the preferred location.

Where we Work -

The Organisation
We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realise the right of children and to ensure their voices are heard.

We are working towards three breakthroughs in how the world treats children by 2030:

• No child dies from preventable causes before their 5th birthday
• All children learn from a quality basic education and that,
• Violence against children is no longer tolerated

We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children. We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive environment where ambition, creativity, and integrity are highly valued.

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Application Information:
Please attach a copy of your CV and cover letter with your application, and include details of your salary expectations. A copy of the full role profile can be found at

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

All employees are expected to carry out their duties in accordance with our global anti-harassment policy.

Closing date: 15 July 2021

CLICK HERE TO APPLY