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Main Accountabilities of The Job:
1.SupervisionPlan and supervise all activities in the assigned area to meet all performance objectives.
Train and develop the assigned staff on relevant skills to enhance their proficiency on the job.
2.Policies, Processes and Procedures
Supervise the implementation of all section policies, processes and procedures.
3. Budgets
Implement the section budgets and work plans.
4.Continuous Improvement
Participate in initiatives for innovation and continuous improvement in pursuit of greater productivity.
5.Reports
Assist in the production and amendment of reports as required by the Group CEO and the Board along with the necessary follow-up.
6. Executive Assistant
Function as Executive Assistant to the Group CEO.
Identify and solve problems and issues to improve the effectiveness and efficiency of the Management Team
7. Committee Meetings
Work closely with the MD to organize agendas for Board and Executive Team meetings including assembly of background documents and circulating them ahead of the meetings.
8.Administration Support
Record minutes of Board, Senior Management and Customer meetings to ensure accurate records are maintained of all action points for implementation.
9.Data and Document Management
Manage the filing and data management systems for the GCEO’s Office.
Collate, examine and analyze data for the GCEO, as required.
Scope :
The scope of this job extends to the Company sites in the UAE
Interfaces
Internal :
Communicates across the organization on behalf of the GCEO: Board Members, Executive Management team, Department Managers and all employees of Ducab.
External :
VIP visitors, Government entities, Board Members, vendors, service providers, customers on behalf of the GCEO.
Desirable : Degree in Business Administration, preferably with multi-lingual capability
Job Skills: Administration skills, good communication and computer skills, initiative, planning and organizing skills, minute recording skills, confidentiality, ability to process information
Behavioural Competencies : Trustworthiness, diplomacy, transparency, integrity, professionalism, caring & supportive style, passion for excellence, continuous improvement orientation
Communicates across the organization on behalf of the GCEO: Board Members, Executive Management team, Department Managers and all employees of Ducab.
External :
VIP visitors, Government entities, Board Members, vendors, service providers, customers on behalf of the GCEO.
Knowledge and Qualifications :
Essential : Diploma and/or certification in office administrationDesirable : Degree in Business Administration, preferably with multi-lingual capability
Job Skills: Administration skills, good communication and computer skills, initiative, planning and organizing skills, minute recording skills, confidentiality, ability to process information
Behavioural Competencies : Trustworthiness, diplomacy, transparency, integrity, professionalism, caring & supportive style, passion for excellence, continuous improvement orientation
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