Hyva MEA is looking for an Administrative Assistant.
The Administrative Assistant provides a wide range of administrative and office support services and mostly will support the logistics team.We ideally look for a candidate with a background in logistics as you will be supporting the logistics team the majority of the time.
MAIN TASKS AND RESPONSIBILITIES
- Manages projects;
- Opens and distributes mail;
- Conducts general research;
- Creates and maintains Company contacts list and assists with client management;
- Performs general clerical duties such as photocopying, faxing, and mailing;
- Handles requests for information and data, including varied data entry;
- Provides assistance to other office staff as required;
- Assists in maintaining an organized filling system and file correspondence;
- Helps maintain office supply inventories including the ordering of office supplies and forms;
- Schedules and coordinates meetings and appointments, as well as makes travel/hotel arrangements;
- Manages workflow by assigning tasks to other administrative employees daily, ensuring that deadlines are met and work is completed correctly;
- Assists in resolving any administrative problems;
- Answers calls from customers regarding their inquiries;
- Prepares and modifies documents including correspondence, reports, drafts, memos and emails;
- Schedules and coordinates meetings, appointments, and travel arrangements for staff
- Will dedicate 60% productive time to support the logistics department
- Executes basic HR and PRO tasks
- ERP support to sales team for making quotations and sales orders.
- Courier arranging and tracking.
Other Recent Jobs
IBIS Jobs in Dubai - Front Office SupervisorAbbott Laboratories Jobs in Dubai - Executive Assistant (Remote)
The Emirates Group Jobs in Dubai - HR Manager
POSITION REQUIREMENTS :
Language: Fluent in EnglishCommercial proactive working attitude
Good organization and communication skills
2 years experience minimum in a similar position
