About the Role
We are looking for an outstanding candidate to join our dynamic team as a School Secretary who is people oriented, can multi-task, understands, facilitate and coordinate all secretarial and administrative functions to ensure the smooth running of the office of the Head of School. Act as an ambassador to the school and perform in an efficient, professional, and confidential manner all job duties.
About the role and responsibilities
- Facilitate and coordinate all secretarial and administrative functions to ensure the smooth running of the school.
- Act as an ambassador to the school and perform in an efficient, professional, and confidential manner all job duties.
- Responsible for managing all secretarial functions of the office of SLT/Principal/Head of school.
- Embrace and encourage the ethos and standards of excellence as defined in the GEMS Core Values.
- Maintain high quality communication from and within the Head of School’s office. Liaise with tact and diplomacy with school staff, parents and representative of the GEMS Corporate Office.
- Liaise with all school middle leaders/teachers regarding students, parents, faculty and staff.
- Manage Head of School's appointment calendar as well as all his/her professional communication and public relations needs.
- Assist in the organizing of school events and facilitates the use of effective strategies for ascertaining and gaining publicity for all noteworthy events in order to promote the school positively.
- Coordinate personnel needs regarding contract writing, attendance and reporting, employee files, annual reports, annual budgets preparation reports and other school reports as needed.
- Provide high quality reception and hospitality for visitors and those seeking to communicate with Head of School/SLT.
- Ensure the GEMS policies, procedures, and codes of conduct are followed at all times.
- Initiate effort and energy beyond the typical work day, where the tasks require additional commitment.
- Attends staff meetings and serve on committees as required.
- Performs other duties as requested by direct & dotted reporting line managers / supervisors.
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Qualifications Required
- Bachelors degree/High School Diploma
- At least 3 years of experience of working in a similar
Closing Date: 15-Jan-2022
