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| Ajman University |
Jobs in Ajman: Administrative Officer 1 at Ajman University
jobs in uae 2021 | jobs in uae indeed
Job Title: Administrative Officer
Grade: 9
Office: Office of the Chancellor
Reporting to: Office Manager
SUMMARY OF FUNCTIONS:
Coordinates, oversees, and/or performs a wide variety of support activities, secretarial services and confidential assignments for the chancellor’s Office.
DESCRIPTION OF DUTIES:
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SKILLS & EXPERIENCE:
Grade: 9
Office: Office of the Chancellor
Reporting to: Office Manager
SUMMARY OF FUNCTIONS:
Coordinates, oversees, and/or performs a wide variety of support activities, secretarial services and confidential assignments for the chancellor’s Office.
DESCRIPTION OF DUTIES:
- Provides staff and office support for the office / college that includes screening and handling telephone communications, greeting and directing visitors, and dealing with administrative issues and inquiries as they arise.
- Organizes and facilitates meetings and special events; schedules and coordinates dates and times, venues, attendance, agendas, and facilities; takes minutes, and provides administrative support and follow-up on matters arising from meetings.
- Composes and prepares written documentation and correspondence for the office; screens and evaluates in-coming and outgoing correspondence and prepares responses as appropriate.
- Assists in the scheduling and coordination of high management appointments and travel arrangements.
- Gathers, enters, and/or updates data to maintain departmental records and databases, as appropriate; establishes and maintains files and records for the office.
- Guides and oversees the work of newly appointed junior staff and/or trainee students when engaged in related support activities.
- Coordinates and oversees the day-to-day management of supplies and equipment for the office.
- Enhances professional growth and development through participation in educational programs, current literature, in-service meetings, and workshops.
- Performs miscellaneous job-related duties as assigned.
- Bachelor Degree.
- At least 5 years of experience that is directly related to the duties and responsibilities specified.
- Fluency in English and Arabic.
- Strong expertise in MS-Office.
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SKILLS & EXPERIENCE:
- Strong organizational skills and the ability to prioritize work flow
- Strong interpersonal and communication skills and the ability to work effectively with staff from a diverse community.
- Ability to create, compose, and edit correspondence and other written materials.
- Ability to coordinate and organize meetings and/or special events.
- Excellent customer service skills
- Database management skills.
- Knowledge of planning and scheduling techniques.
- Ability to provide leadership and guidance to administrative support staff and/or students.
