DESCRIPTION
Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutrition, and branded generic medicines. Our 109,000 colleagues serve people in more than 160 countries.ROLE OVERVIEW
The Established Pharmaceuticals business is looking for an Executive Assistant for METAP region to be based in UAE. The Individual is responsible for providing comprehensive support to the Divisional Vice President METAP, managing the organization’s office operations, including working remotely with the leadership team. This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality.WHAT YOU'LL DO:
- Provide sophisticated calendar management to DVP. Prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements.
- Act as a liaison and. arrange and handle all logistics for meetings and events: schedule meetings; draft agendas; develop, compile, and distribute presentation materials; and record meeting minutes on behalf of DVP. Adhere to compliance with applicable rules and regulations.
- Complete a broad variety of administrative tasks that facilitate the CEO’s ability to effectively lead the organization, including assisting with special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence; maintaining contact lists; making travel arrangements; and completing expense reports.
- Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the DVP, including those of a highly confidential or critical nature. Prioritize and determine appropriate course of action, referral, or response, exercising judgement to reflect DVP’s style and organization policy.
- Work closely with the DVP on upcoming commitments and responsibilities, following up appropriately. Act as a "barometer," having a sense for the issues taking place in the environment and keeping the DVP updated. Anticipate needs in advance of meetings, conferences, etc.
- Coordinate all Executive Team meetings and assist with staff meetings and events as needed.
- Provide "gatekeeper" and "gateway" role, providing a bridge for smooth communication between the DVP and employees demonstrating leadership to maintain credibility, trust, and support with the Executive Team.
- Other projects/duties as assigned for the overall benefit of the organization.
EXPERIENCE AND EDUCATION, YOU'LL BRING:
- Bachelor's degree.
- Mınimum 7 years experience in a multinational or similar role supporting a Csuite or board head is mandatory.
- Fluency In Englısh, Arabıc & French Is an Advantage.
- Experience in Office Executive Management.
- Certification in Project Management is an advantage.
- Excellent Communication skills.
- Organizational and high social skills.
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