Jobs in UK | Department for Environment, Food and Rural Affairs Careers
Position Title: Personal AssistantsLocation: Bristol, London, Reading, Warrington, York
Grade: Executive Officer
Contract type: Permanent
Number of posts: 02
Type of role: Administration / Corporate Support Digital Information Technology
The Personal Assistants are part of a team of dedicated resource that supports DDTS Directors and Deputy Directors, providing a comprehensive secretarial and administrative service.
This role is challenging and interesting, and can give you a great opportunity to have a fundamental impact on how DDTS delivers its outcomes in this exciting and important time. The role can also provide the opportunity to gain excellent first-hand experience of senior digital and technology leaders in action.
Providing comprehensive support to one or more Director/Deputy Directors and their functional leadership teams within DDTS.
Manage Director/Deputy Director’s email, taking action where necessary including filing and forwarding to others for action and maintaining an audit trail.
Manage Director/Deputy Director’s calendar (including arrange meetings, room bookings, and teleconferences, coordinate and book travel).
Working with Director/Deputy Director to ensure they are adequately prepared for meetings (e.g. preparing briefing packs)
Take notes of Director/Deputy Director meetings and discussions.
Act as first point of contact for colleagues and stakeholders, managing enquiries and giving a professional response.
Ensure effective record keeping, including managing directories of electronic files, archiving and administration of various team sites.
Working effectively as a member of the wider Secretariat Team to maintain a core level of service, help and support other colleagues through the sharing of experience and best practice, and providing cover when required.
Supporting Director/Deputy Director with other specific work as required.
Person specification
- Strong interpersonal skills and the ability to form close working relationships with colleagues at all levels to gain their trust and influence them to do things they may not want to do.
- Excellent organisational skills, with an ability to manage conflicting demands, keeping focus and swiftly reprioritising so that sudden changes do not adversely impact on your delivery.
- Excellent MS Office skills, including strong proficiency in the use of Outlook, plus other collaborative tools.
- Ability to operate with discretion and work with confidential information.
Experience:
Proven background in supporting a senior manager / head of a sizable organisation / delivery of particular project or service.
Experience of working in a digital / technology organisation would be beneficial.
Behaviours
We'll assess you against these behaviours during the selection process:
- Delivering at Pace
- Managing a Quality Service
- Communicating and Influencing
- Delivering at Pace
- Technical skills
- Prioritisation and commission tasks
Civil Service pension schemes may be available for successful candidates.
You will be entitled to join the highly competitive Civil Service Pension Scheme, which many experts agree is one of the most generous in the UK.
The Institute for Fiscal Studies recently said that “the biggest difference between public and private sectors remains the value of employer contributions to public service pensions. These are much more generous in the public sector than in the private sector”. If you have accrued pension rights in another pension scheme, you may be eligible to transfer these rights into the Civil Service Pension Scheme.
Learning and development tailored to your role.
An environment with flexible working options.
A culture encouraging inclusion and diversity.
A Civil Service pension.
